Apple Accessibility

Archive for the ‘Meeting’ Category

MEETING WITH JASON CLEAVER, DBH CLASSROOM SUPPORT

Met with Jason Cleaver to test the AverVision 330 digital projection device and test the assistive listening devices.

• The optimal conference room lighting setup for the AverVision is as follows: back section lights on, front section lights off, and the desk lamp on.
• Contrast on the Apple devices will have to be decreased in order for the devices to show up properly on-screen.
• Assistive listening devices are not workable as the in-room frequency differs from the device frequency.
• Jason indicated that we would be able to go into the Conference Room on Thursday 8/5 in the late afternoon to set up.
• Per JAN, we can utilize other Career-Staff to assist with Welcome/Cart Driving

ACTION ITEMS

• JEREMY was going to forward the Registration Link to Jim Doyle and Jason Cleaver to register for the event.
• ROBERT to send invite to listserves again with RSVP date. Will need to get a final of the food/refreshment needs by Monday 8/3 for Panera.
• ROBERT will create attendee list/database
• SHIZA will need to take care of requesting signage from Parking and Transportation for: 1) One entry on campus for cars to Anteater Parking Structure, and 2) pedestrian signage from Anteater Parking Structure to DBH. Also will need to develop/create signs from once attendees get inside DBH.

CONFIRMED:

• Date for Workshop is officially Friday, 8/6/2010, Donald Bren Hall, 6th Floor Conference Center Room #6011, 9:00 am – 1:00 pm
• Sarah Herrlinger as presenter has been confirmed by Scott Hayes

BRAINSTORM

Parking / Accessibility / Cart Service? Draft instructions for obtaining permit? DSC pre-purchase and sell at Lot? Signage on “sandwich boards” to Workshop site? If Cart Service, use Shaun and/or other student assistants?

• Attendees will be encouraged to use Lot 12B (behind PSCB) for the event.
• SHIZA will create driving directions and permit/kiosk directions
• JEREMY will create walking directions from Lot 12B to DBH
• SHIZA will create signage “Apple Accessibility” from Lot 12B to DBH
• SHIZA will contact parking to put signage out on E. Peltason directing attendees to Lot 12B

Room Setup (Approx. 125 with tables?) – PC Projector / Audio / Overhead: When? Day before or is 8:00 am day of event sufficient?

• JEREMY/ROBERT will be meeting with JASON CLEAVER of ICS/DBH., 3:00 pm – 3:30 (audio, DHH, power, Overhead Projector, etc.) – Bring 3-4 extra power strips and extension cords.
• JEREMY/ROBERT ask JASON CLEAVER if we can come in the afternoon before to set up venue.

Display Area Setup (Equipment / Tables / Power / Signage): When? Day before or is 8:00 am day of event sufficient? JEREMY/ROBERT

• Registration Table – JEREMY – DSC General Info Guide, UCI Computerstore, Apple?
• Apple Exploration Table(s) – ROBERT – How many? Power strips and extension cords?

Food & Refreshments

• SHIZA will coordinate – needs to speak with JAN regarding budget (Pastries, Fruit, Water, Juice, Coffee)

Literature (DSC, UCI Bookstore, OIT) (see REGISTRATION TABLE above) – JEREMY

Invitations (UCI-OIT, AT Specialists, AltMedia Specialists) (25 seats reserved for UCI) – ROBERT

• Apple Education Registration link will be active this Friday, 7/2/10. UCI Staff/Affiliates will have first priority (up to 25 seats)
• Link for Registration will be posted at Apple Education site, with 1st priority for UCI Affiliates, then it will be opened to non-UCI affiliates (personal contact, then AltMedia listserve).

Thank You gifts for Apple Staff (UCI Pins / Stuffed Animals / Cards): Sarah Herrlinger, Jay Matheson, Scott Hayes, Chris Cummins) – SHIZA

*DRAFT Agenda for Event

• 9:00 am – 10:00 am – Check-in / Registration / Apple Exploration / Continental Breakfast
• 10:00 am – 11:30 am – Presentation of Touch Devices and Apple Computers Accessibility
• 11:30 am – 12:00 pm – Question and Answer 
• 12:00 pm – 1:00 pm – Apple Exploration / Excused for Day / Lunch

• As of 6/4/10, RE confirmed with Apple Reps (Scott Hayes, Chris Cummins & Jay Matheson), Friday, August 6th, 2010, as the Date for the Apple Accessibility: Built-in Not Bolted-on Workshop.
• Locations discussed:  Joe White Room (Cross Cultural Center), Emerald Bay A-B, Donald Bren Hall 6th Floor Conference Room.
• Shiza, Jeremy, Jan and Robert toured the DBH 6th Floor Conference Room and agreed that it would be the most favorable location for the Workshop.
• Jan secured DBH for the date (8/6/10).

Things for Committe to Consider:

1. Contact of Apple (Sarah Herrlinger, Presenter) for duration and needs.
2. Contact UCI Computerstore Manager, Mason Kington for involvement and support.
3. Contact of ICS Faculty/Staff for potential involvement/support of event.
4. Invitation of Kevin Ansel, SA-IT Director, and Dana Roode AVC of OIT.
5. Invitation of OIT Apple Staff and other Computing Support Professionals.
6. Accessibility map and directions (Parking Lot to DBH, DBH to Conference Room)
7. Refreshments/Snacks – what and where in venue?
8. Lunch – what and where in venue?
9. Equipment needed
10. Room Layout
11. “Playroom” Layout for “tinkering” with Apple devices

• Introduction – How it came about
  • Apple Accessibility
  • Description (Handout)
• Demonstration
• Apple Accessibility Page(s)
  • http://www.apple.com/education/special-education/
  • http://www.apple.com/iphone/iphone-3gs/accessibility.html
• Current Happenings
  • Involvement
    • DSC
    • Apple
    • UCI Computerstore
    • DOS IT (Not Confirmed)
• The Vision
  • 4-Hour Presentation
  • Conference Room(s) on Campus
  • Presentation Room
  • “Sandbox” Area
  • Refreshments
• Logistics
  • Parking
  • Accessible Map
  • Special Needs
  • Event Webpage
  • Online Signup/Registration
  • Equipment
• ACTION ITEMS
• • Secure date of Apple Accessibility presenters – ROBERT
  • Reserve Joe White & Ring Road Room for 1^st Week of August – SHIZA
  • Research Accessibility Map for UCI Student Center Parking Structure to Student Center or Cross Cultural Center – JEREMY