Adding a User to Your Site

One benefit of using WordPress is that you may invite others to collaborate with you on your site, however, collaborators must be part of the UCI community and have a UCInetID and @uci.edu address.

Currently, we are not allowing undergraduate students to create their own sites. However, a faculty or staff or graduate student can add an student to his or her site and assign a role of editor, author or contributor, thereby allowing the student to participate more fully.

By default, as the site owner, you are the Administrator and can assign access rights to collaborators based on their role.

How To Add A New User To Your Site

  1. In the Admin Panel, click on Users > Add New.
    Users > Add New
  2. The Add New User page is divided into two sections:
  • Add Existing Userthis is for adding users to your site site who are already using the Sites@UCI system in other capacities.
    • Fill in the required fields, providing the UCInetID and/or email and select a role from the dropdown.
    • Remember to click the Add Existing User button at the bottom of the section.
  • Add New User – this is for adding users who are brand new to Sites@UCI.
    • Fill in the required fields, providing the UCInetID and/or email and select a role from the dropdown.
    • Remember to click the Add New User button at the bottom of the section.
    • A flash message at the top of the panel will tell you that your user has been added.

Alert: If you cannot add a new user and receive the following error message “Sorry that username already exists!”, the person may already have an account. Try using the Add Existing User option. If that doesn’t work, he or she may be using a My.Name email address. Check the UCI Campus Directory and verify that the UCI email address you enter matches what is shown for your new user. For example, you may need to use “samuel.someone@uci.edu” vs. “someone@uci.edu”.

Add New User Settings

  • An e-mail invitation will be sent to your new user with a link to confirm the invitation.
  • When your invitee clicks the link, they will be added to your site using the role you assigned. Your user will also be given links to the site and the option to log in.

Screenshot: new user invitation

Need Help?

If you invited someone to be a member of your site and he or she never receives the email or you have other problems, please contact us. Sometimes the invitations get lost in spam filters. We can help sort things out.

Managing Users

Once your new site user has accepted your invitation, you will see his or her name in your list of Users.

  1. In the Admin Panel, click on Users > All Users.
    All Users
  2. On the Users page, you can manage or delete your users from your site.
    Manage Users
  3. If you delete your users, you can assign any posts they may have authored to someone else.

Changing a User’s Role

The administrator of the site can change a user’s role to increase or decrease the capabilities. OIT will not change a user’s role without the administrator’s permission. If you do not know who the administrator is, contact the OIT Help Desk and we can help you find out who the administrator is.

  1. Go to Users > All Users
  2. Check the box next to the person for whom you want to change the role.
  3. Select the desired role from the “Change role to” drop down menu.
  4. Click the Change button

Sites@UCI provided by the Office of Information Technology, University of California, Irvine