UCI Receives “Spotlight on Collaboration” Award at 2017 Risk Summit

In June of 2015, the Campus Continuity Subcommittee was convened to carry out an 18-month campus wide initiative of conducting the university’s first Business Impact Analysis (BIA) and developing the framework for the enterprise continuity & recovery plan. The subcommittee was made up of quasi-level executive membership representing the following departments: Police/Emergency Management, Campus Counsel, Risk Services, Human Resources, Administrative & Business Services Office, Office of Information Technology (OIT)/Disaster Recovery, School Information Technology, Office of Research, Academic Affairs & Student Affairs.

The Campus Continuity Subcommittee met on a quarterly basis for 18 months (June 2015 – November 2016) to review and prioritize the risk values associated with 527 essential functions performed by 84 departments across campus in order to identify which of these would have the greatest impact on the campus mission should they cease for any period of time. The methodology behind the risk value-rating process targeted five separate areas of impact including research, teaching, operations, finance and compliance.  The subcommittee served as a quality control panel for this process; viewing it through their own respective area of expertise, in order to ensure that the data collected, processed and interpreted throughout the course of 104 department-level interviews was considering “risk” through a variety of different lenses.

A BIG thanks and congratulations to the UCI Campus Continuity Subcommittee!

 

June is Pet Preparedness Month

Have you thought about your pets when creating your disaster plan and your emergency kit?  Make sure your animals stay safe and remain a loving part of your family by taking the steps below:

  • Get a Rescue Alert Sticker – The Rescue Alert Sticker will notify people that pets are inside your home.  Place sticker in a visible spot for a rescue worker to see.       Include the types and number of pets in the home, the name of your veterinarian and your veterinarian’s phone number.  If you have evacuated, write “EVACUATED” across the sticker. https://secure.aspca.org/take-action/order-your-pet-safety-pack
  • Find a Place for your Pet – Never evacuate without your pets.  Make sure you have a predetermined place you and your pets can go in the case of an evacuation because not all shelter or other designated places of refuge will allow pets.
  • Pet Emergency Kit – Along with an emergency preparedness kit for your household, it is also a good idea to create one for your pets. Some items to include are: a pet first-aid kit, enough food and water to last 3-7 days and toys to keep your pet occupied.

For more pet preparedness tips, the following are terrific resources:

http://www.aspca.org/pet-care/disaster-preparedness/

https://www.ready.gov/animals

http://www.readyoc.org/prepare/pets.html

UCI Emergency Management Delivers a “Best Practice” at Conference

Last week, the UCI Emergency Management team had a visible presence at the 5th Annual Best Practices in Higher Education Emergency Management Conference hosted by Virginia Tech in Blacksburg, VA. The presentation, which was delivered to emergency management and business continuity practitioners at various institutions nationwide, focused on the strategy, methodology and results of the UCI campus wide Business Impact Analysis (BIA) that was completed in November of last year. The purpose of this 18-month initiative was to effectively identify the institution’s mission essential functions, project anticipated impacts of downtime, and determine campus priorities based upon risk values in order to inform the Campus Continuity Framework.  The completed BIA and campus continuity framework now serve as the University’s foundation for all business continuity efforts moving forward.

The BIA highlights the true nature of collaborative partnerships here on campus as this project required a multi-disciplinary subcommittee to convene in May of 2015 and meet quarterly until its completion. This dynamic group included representation from the following: A&BS Office of the Vice Chancellor, Risk Management, Campus Counsel, Office of Research Operations, Student Affairs, Academic Affairs, OIT, School IT and UCI Police Department Emergency Management Division.  The contributions made by the subcommittee were extremely valuable as each member viewed the risk evaluation process through their own unique “lens of expertise” which, fundamentally, validated the results.

Business continuity planning in higher education is critical to building a resilient institution and the approach and methodology used by UCI to conduct a thorough; campus wide BIA to establish the foundation of all continuity planning efforts moving forward is gaining recognition as a best practice. UCI strives to be a leader in education, research, patient care, innovation and world change and the Emergency Management Division has adopted this same vision as it relates to being a leader in emergency preparedness both within higher education and the larger community as a whole.

 

National EMS Week: May 21 – 27, 2017

In 1973, President Gerald Ford authorized EMS Week to celebrate EMS practitioners and the important work they do in our nation’s communities. Back then, EMS was a new profession, and EMS practitioners had only just started to be recognized as a critical component of emergency medicine and the public health safety net.

A lot has changed since then. EMS is now firmly established as an essential public function and a vital component of the medical care continuum. On any given day, EMS practitioners help save lives by responding to medical emergencies, including heart attack, difficulty breathing, a fall or accident, drowning, cardiac arrest, stroke, drug overdose or acute illness. EMS may provide both basic and advanced medical care at the scene of an emergency and en route to a hospital. EMS practitioners care for their patients’ medical needs and show caring and compassion to their patients in their most difficult moments.

So, next week, or any week for that matter, when you’re in the grocery store and you see an EMS practitioner in uniform thank them for their vital public service they provide to our communities every day. For more information about National EMS Week visit https://www.naemt.org/ems_agencies_audience/ems-week/celebrate-ems-week

 

National Police Week: May 14 – 20, 2017

Are you aware that May 14 – 20, 2017 is National Police Week? In 1962, President John F. Kennedy signed a proclamation which designated May 15th as Peace Officers Memorial Day and the week in which that date falls as National Police Week. During this week, we salute those who have made the ultimate sacrifice in the line of duty and honor all of those that have chosen this field of selfless service to their community. We are very fortunate here at UC Irvine to have a cadre of dedicated police officers committed to a community-oriented style of policing that not only responds quickly to the needs of our campus but utilizes and partners with the community in a proactive manner to keep all of us safe.

This week, tens of thousands of law enforcement officers from around the world will converge on Washington, DC to participate in a number of planned events which honor our fallen heroes. Visit the National Police Week website at http://www.policeweek.org/ for more information. In addition to these events, communities and law enforcement agencies across the country will sponsor their own activities to recognize their fallen officers and their families.

 

Chancellor’s Cabinet Participates in Annual Exercise

Every year the UCIPD Emergency Management Division hosts an annual exercise that allows responders of the Emergency Operations Center (EOC) and various Department Operation Centers (DOC) across campus to sharpen their skills and better prepare the campus to respond to an emergency in an effective manner. These “functional” exercises typically involve a couple hours of exercise play with simulation of a plausible scenario. However, this exercise was unique in that it was the first time the Chancellor’s Executive Policy Group (CEPG – i.e. Chancellor’s Cabinet) participated simultaneously and interfaced via video conferencing with the EOC Management Section. The primary exercise objective was to test this interface, communication and coordination between the CEPG and the EOC. Another objective was to test the operational coordination and communication between the EOC and the DOCs as they were challenged by arising problems within each of their given disciplines/areas of expertise as a result of an exercise scenario depicting an explosion and fire at a heavily attended event.

Overall, the feedback from participants was quite positive with identification of strengths as well as areas for improvement. The CEPG and EOC interface went extremely well and participants from both groups agreed that this was an extremely beneficial aspect built in to the exercise that needs to continue to be tested. The EH&S and Facilities Management DOCs continue to mature in to their roles and demonstrate a working and applicable knowledge of the Incident Command System (ICS) and the importance of effective communication and coordination.  The Emergency Management Division wishes to recognize and thank all participating University staff and executives for their outstanding commitment to enhancing the University’s preparedness efforts and, in many cases, volunteering to serve in a role that is outside of their normal job responsibilities.

 

UCI Emergency Management Hosts 2nd Psychological First Aid Training for Campus Responders

The psychological of impact of disasters can oftentimes be more devastating to survivors than the physical damage or tangible losses themselves. Also, it’s very difficult to quantify this impact on a given population when conducting disaster preparedness activities and, as a result, efforts to mitigate these impacts can oftentimes be overlooked. The CSAR program covers a broad overview of disaster psychology, however, there was a recognized need for additional training. We wanted to provide our campus responders with a greater depth of knowledge in this area so that they will be more capable to effectively address the mental health concerns of disaster survivors after a devastating event.

On Monday, April 17th the UCI Emergency Management Division hosted a 2nd offering of the American Red Cross Psychological First Aid course to members of both the Campus Search & Rescue (CSAR) and Care & Shelter Team (CAST). The objectives of this training were to 1) Help responders be able to recognize the signs of stress in clients, co-workers and themselves, 2) Apply Psychological First Aid principles in providing immediate support to people who may be experiencing stress, and 3) Understand how to obtain additional mental health support for themselves, co-workers and clients.

There were 36 campus responders that attended this course and the class was delivered by a certified American Red Cross Instructor. The American Red Cross has been an outstanding partner to the UCIPD Management Division over the past few years with the development of the CAST initiative and continue to help shape and improve the program as it evolves.

 

Remembering Virginia Tech: 10 Years Later

It’s hard to believe that this past weekend, Easter Sunday – April 16th, marked the 10-year anniversary of the largest school shooting in the U.S. and second deadliest shooting spree (to that of the tragic 2016 Orlando, FL nightclub shooting) in U.S. history. The Virginia Tech tragedy of April 16, 2007 has been referred to by many as the “9/11 for Institutes of Higher Education” (IHEs) – drawing parallels to the legal and operational change in requirements to prepare for and respond to acts of violence on campuses as those national homeland security measures resulting from 9/11. To this day, universities and campuses look to the lessons learned from this tragic event and best practices implemented by Virginia Tech’s now robust emergency management program which has, in some ways, become a “gold standard” in higher education emergency preparedness.

The following article does an excellent job capturing the events that unfolded that day, summarizing the State and Federal legislative actions taken afterwards to strengthen safety and security measures for students, and telling the narrative of Virginia Tech’s response, recovery and continued dedication to protecting its community.

http://www.campussafetymagazine.com/article/virginia_tech_shooting_anniversary_emergency_preparedness?utm_source=newsletter&utm_medium=email&utm_campaign=editorial&eid=350358940&bid=1723881

Next month, Virginia Tech will be hosting the “5th Annual Best Practices in Higher Education Emergency Management Conference” and the UCIPD Emergency Management Division has been selected to speak on a related topic to share best practices and contribute to the growing body of knowledge that can be shared among other higher education emergency management professionals to increase the resiliency of the institutions they serve.

 

Governor Brown Lifts Drought Emergency

Retains Prohibition on Wasteful Practices

Following unprecedented water conservation and plentiful winter rain and snow, last week Governor Edmund G. Brown Jr. ended the drought state of emergency in most of California, while maintaining water reporting requirements and prohibitions on wasteful practices, such as watering during or right after rainfall.

“This drought emergency is over, but the next drought could be around the corner,” said Governor Brown. “Conservation must remain a way of life.”

Executive Order B-40-17 lifts the drought emergency in all California counties except Fresno, Kings, Tulare and Tuolumne, where emergency drinking water projects will continue to help address diminished groundwater supplies. Today’s order also rescinds two emergency proclamations from January and April 2014 and four droughtrelated executive orders issued in 2014 and 2015.  For more information see http://www.oesnews.com/governor-brown-lifts-drought-emergency-retains-prohibition-on-wasteful-practices/

 

National Public Safety Telecommunications Week: April 9 -15

This week is National Public Safety Telecommunications Appreciation Week (April 9-15). We want to give a special thank you to our UCIPD Dispatchers as well as Dispatchers around the country.

UCIPD Dispatchers are the first to respond to the needs of our community when they call the Communications Center for assistance. The UCIPD Communications Center serves as the critical link between the University community and all public safety emergency and non-emergency responders. The Communications Center is a Public Safety Access Point (PSAP) for all 9-1-1 calls originating from University of California, Irvine, UC Irvine Health, and most cell phones on campus property.

Whether it is a call for assistance or a high stress emergency incident, our dispatchers provide a calm and compassionate response to the community and victims in distress, while simultaneously ascertaining critical information necessary to provide to responding emergency personnel. Dispatchers are truly everyone’s “back-up” on every call, providing information and resources to help keep the community safe.

For more information on this dedicated week visit: http://www.npstw.org/

#nationaltelecommunicatorsweek #thankadispatcher #dispatcher #911whatsyouremergency #911police #911dispatcher #UCIPD #UCI #UCIrvine #UCIpride #KeepUCIsafe