All posts by Kelsey Layos

New: Download your EEE gradebook history

The EEE team has built a new tool so that instructors and teaching assistants can download archives of their gradebook data with just one click per academic year.

Get started here:

Many instructors have emphasized the critical importance of EEE Legacy GradeBook data so we have added this option to help retrieve and store copies of data that may be needed in the future, without needing to download each and every gradebook individually.

When downloading and storing this data, please be mindful of good security practices. For more information about working with student information, see:

There are multiple reasons we must move beyond EEE, some of which require that we either shut down the system in 2020 or risk significant security vulnerabilities. That’s a risk we cannot accept given the sensitivity of grades and other records stored on EEE. While we cannot retain and provide GradeBook data indefinitely, we are holding EEE GradeBook for the last phases of the transition project and closely monitoring Instructure’s efforts to build a new Canvas gradebook.

The current plan is to retire the EEE Legacy GradeBook in three stages:

(1) Current – EEE GradeBook and past data fully available

(2) Fall 2019 – EEE GradeBook past data will all remain available, but instructors will not be able to create new gradebooks or make changes <- INCORRECT; GradeBook will remain fully available until its retirement in Summer 2020

(3) Summer 2020 – EEE GradeBook and historic data will be completely unavailable

We strongly recommend retrieving copies of relevant data and storing it securely sooner, rather than later.

Please let us know if you have any questions, comments, or concerns and thank you to all the instructors who have helped us understand this need!

NEW: Student IDs in Canvas gradebook

A recent Canvas update enabled the EEE Team to build a tool for instructors that imports Student IDs into the Canvas gradebook. Here’s how to use it:

  1. In your Canvas course space, open the Grades tool.
  2. In the upper right, click the “Load Student ID #s” button.
  3. You should see a success message; press “Go back to my Canvas course space” to return to your gradebook and confirm the student ID numbers are now present.

Early in the Canvas transition we began to hear about the challenges presented by the lack of student ID numbers in the Canvas gradebook.

Thank you to everyone who raised this important issue. This update is a direct result of your feedback ( The more we know about your needs, any difficulties you’re encountering, and your innovative teaching ideas, the better equipped we are to help.

You can reach the EEE Team via or by calling the OIT Help Desk at (949) 824-2222 and we want to hear from you! Please let us know if you have any questions, comments, or concerns and we will do our utmost to help.


Shohreh Bozorgmehri
Director, Student & Academic Services Division
Office of Information Technology

Webinar recording for Winter 2019 GradeScope Pilot

OIT’s EEE Team is running a pilot, starting Winter 2019, to assess the usability and overall value for our campus of GradeScope, an online assignment grading utility that may be particularly useful for instructors with large classes, looking for more efficient ways to grade, provide feedback, and return assignments (particularly those originally completed on paper!).

Watch a recording of the the 1/16 webinar:

Learn more about GradeScope on

Instructors who would like to participate can enable the GradeScope integration via their Canvas course space navigation settings, and are encouraged to contact the EEE team with any questions or to let us know of their interest so that we can include them in our pilot assessment efforts!

New Options in UCI Canvas

In collaboration with the Office of the Vice Provost of Teaching and Learning (OVPTL), the Office of Information Technology (OIT) has worked to streamline the process for reviewing and implementing new third party UCI Canvas integrations. Because of those efforts, several new ones are available this quarter:

  • Pearson – MyLab & Mastering
  • Pearson – Revel
  • Cengage – MindTap
  • McGraw-Hill – Connect
  • Gradescope (in pilot; see below)

The publisher integrations help students access textbook content and course activities directly from Canvas, and they can pass assignment grades back into the Canvas gradebook.

Gradescope is an assignment grading utility created by graduate students at UC Berkeley. We’re piloting it for the rest of this academic year to assess its usability and value. There will be a web demo on January 16.

Learn more here:

Please email to let us know about any Canvas integrations you’d like to use.

See the status of existing integration requests here:

If you have any questions, please email or call the OIT Help Desk (949-824-2222).

Shohreh Bozorgmehri
Director, Student & Academic Services Division
Office of Information Technology

Michael Dennin
Professor of Physics and Astronomy
Vice Provost of Teaching and Learning and Dean, Division of Undergraduate Education

Workaround: Embed images in Canvas ePortfolios

It is currently not possible to embed images in Canvas ePortfolios via the Insert/Edit Image feature in the Rich Text Editor.

Instructure is working on a fix for this issue. In the meantime, we recommend using the “Image/File Upload” function found in the “Add Content” area on the upper right side of the page as a workaround to this issue. This will allow you to add embed images between “Rich Content” text block areas as needed.

For more information on adding images to ePortfolios, please see: