Category Archives: EEE Legacy Retirement Updates

New: Download your EEE gradebook history

The EEE team has built a new tool so that instructors and teaching assistants can download archives of their gradebook data with just one click per academic year.

Get started here:
https://eee.uci.edu/toolbox/gradebook/index.php?gbook_state=academic_year_download_choose

Many instructors have emphasized the critical importance of EEE Legacy GradeBook data so we have added this option to help retrieve and store copies of data that may be needed in the future, without needing to download each and every gradebook individually.

When downloading and storing this data, please be mindful of good security practices. For more information about working with student information, see: https://security.uci.edu/student-records.html

There are multiple reasons we must move beyond EEE, some of which require that we either shut down the system in 2020 or risk significant security vulnerabilities. That’s a risk we cannot accept given the sensitivity of grades and other records stored on EEE. While we cannot retain and provide GradeBook data indefinitely, we are holding EEE GradeBook for the last phases of the transition project and closely monitoring Instructure’s efforts to build a new Canvas gradebook.

The current plan is to retire the EEE Legacy GradeBook in three stages:

(1) Current – EEE GradeBook and past data fully available

(2) Fall 2019 – EEE GradeBook past data will all remain available, but instructors will not be able to create new gradebooks or make changes <- INCORRECT; GradeBook will remain fully available until its retirement in Summer 2020

(3) Summer 2020 – EEE GradeBook and historic data will be completely unavailable

We strongly recommend retrieving copies of relevant data and storing it securely sooner, rather than later.

Please let us know if you have any questions, comments, or concerns and thank you to all the instructors who have helped us understand this need!

Student feedback: Flexible and confidential EEE+ Evaluations

The message below was sent via UCI Zotmail to all campus employees.


Hello,

We hope your fall quarter is off to a good start!

Use flexible, self-diagnostic EEE+ Evaluations (http://evaluations.eee.uci.edu/) to securely and confidentially collect student feedback.

Mid-quarter feedback can provide insight into students’ progress in the course and demonstrate your engagement in thoughtfully approaching your teaching.

EEE+ Evaluations is a next-generation replacement for the EEE Legacy midterm feedback form and includes new options instructors and TAs have asked for, including:

  • Custom forms – Create your own evaluation and ask the questions that are most relevant to you
  • Repeatable evaluations – Run a self-diagnostic evaluation as often as you like
  • Open participation – Assign an evaluation to one of your instructor classes or simply send a link to anyone at UCI whom you’d like to participate

Results are completely confidential; only you will be able to see your own results. Optionally, the Division of Teaching Excellence and Innovation can consult with you on interpreting and responding to your results. You may schedule a consultation by visiting: http://dtei.uci.edu/teaching-consultations/

For any questions or assistance with EEE+ Evaluations, please call the OIT Help Desk at (949) 824-2222 or email eee-support@uci.edu.

Sincerely,

Shohreh Bozorgmehri
Director, Student & Academic Services Division
Office of Information Technology
University of California, Irvine

Retirement Deadline: EEE Quiz

The message below was sent on 7/9 to all instructors and teaching assistants who have used Quiz.

If you did not receive this message and would like to receive future communication regarding the retirement of Quiz, you can join the Quiz users mailing list. This is an announcement-only list; you will only receive messages from EEE staff, and we will use it sparingly.


Hello,

At the end of Fall 2018, it will no longer be possible to create or assign new EEE Legacy quizzes.

Instructors and TAs will be able to access quiz content and results through the end of Winter 2020. In order to prepare, instructors and TAs should retrieve copies of past quiz content and results, then administer future quizzes in Canvas.

You can export EEE Legacy Quiz content in a format ready to import into Canvas, which offers a robust quiz and survey tool:

For help with Canvas, email eee-support@uci.edu or call the OIT Help Desk at (949) 824-2222.

To reiterate: Fall 2018 will be the last term in which it will be possible to create and assign new content through EEE Legacy Quiz. You should now begin to save copies of past quiz contents or results that you may need later.

Current EEE Legacy retirement timeline:
https://sites.uci.edu/canvas/transition-status/timelines/

Background on the decision to adopt Canvas:
https://sites.uci.edu/canvas/background/

History of transition outreach & communication:
https://sites.uci.edu/canvas/background/campus-communication-outreach-history/

Sincerely,

Kelsey
OIT’s EEE+ Team

Retirement Deadline: EEE EasyWebsite

The message below was sent on 7/9 to all instructors and teaching assistants who have used EasyWebsite.

If you did not receive this message and would like to receive future communication regarding the retirement of EasyWebsite, you can join the EasyWebsite users mailing list. This is an renouncement-only list; you will only receive messages from EEE staff, and we will use it sparingly.


Hello,

At the end of Fall 2018, it will no longer be possible to create new EasyWebsites, nor will students or the general public be able to access any EasyWebsites.

Instructors and TAs will be able to access their content via the EasyWebsites tool through the end of Winter 2020, when EasyWebsites will become totally inaccessible. In order to prepare, instructors and TAs should download copies of their content, then transition to next-generation systems (e.g., Canvas or UCI Sites).

There are two primary options for class website content going forward:

  • Create a Canvas course space where you can distribute files, media, and more:

    Get started by creating a Canvas course space via EEE+ GrandCentral: https://grandcentral.eee.uci.edu

    To help you navigate this process, we have created a quick start guide to get up and running in Canvas: https://eee.uci.edu/clickr/?t=1223&f=185

    For additional Canvas help, contact eee-support@uci.edu or the OIT Help Desk at (949) 824-2222

  • Use Sites@UCI for a more flexible website or blog:

    For help with Sites@UCI, visit http://sites.uci.edu/docs/ or contact the OIT Help Desk at either (949) 824-2222 or oit@uci.edu

To reiterate: Fall 2018 will be the last term in which it will be possible to create new EasyWebsites. You should download any content or files that you may need later and prepare to transition to Canvas or Sites@UCI.

Current EEE Legacy retirement timeline:
https://sites.uci.edu/canvas/transition-status/timelines/

Background on the decision to adopt Canvas:
https://sites.uci.edu/canvas/background/

History of transition outreach & communication:
https://sites.uci.edu/canvas/background/campus-communication-outreach-history

Sincerely,

Kelsey
OIT’s EEE+ Team