TITLE: Newkirk Center Administrative Assistant
DEPARTMENT: The Newkirk Center for Science and Society
RESPONSIBILITIES:
SECRETARIAL AND ADMINISTRATIVE SUPPORT
Under the direction of the Office Manager, the Center Administrative Assistant
provides administrative support for the Newkirk Center for Science and Society.
The Center Administrative Assistant assists with the clerical support duties for the
Center.
-Responds to questions from the general public, students about ongoing events, and
answers incoming calls and redirect to appropriate person or office.
-Ensures all mailing lists and databases are kept up to date.
-Reviews incoming mail to determine priority and action needed.
-Organizes binders and folders for programs, fellowships and conferences so
materials can be easily referenced.
PROGRAM COORDINATION
-Helps to make arrangements for workshops, seminars, conferences and other Center
functions as required.
-Schedules conference and seminar rooms as needed for Center events.
Reserves rooms/location, refreshments, audio visual equipment and other support
services.
-Takes RSVPs to events and makes
OTHER DUTIES
On an as-needed basis supports the Office Manager as directed and other duties as
assigned.
REQUIREMENTS:
– Interpersonal skills to provide cordial, professional customer service, and to establish and maintain effective working relationships with faculty, staff, students and visitors.
– Proven ability to prioritize workload to perform duties in a timely manner.
– Organizational skills to set up and maintain filing and records systems and to perform a variety of duties, often changing from one task to another of a different nature.
– Working knowledge of word processing/spreadsheet/graphics programs including Word, Excel and Power Point and ability to apply effectively to daily work assignments.
– Proven level of outstanding professionalism in providing assistance to supervisor including the following: scheduling meetings, liaison to faculty, staff, professionals, prioritizing in-basket, screening telephone calls and general office assistance.
Any questions about the position can be directed to CHP alum, Elaine Ku (eku1@uci.edu) or her supervisor, Erin Umberg (eumberg@uci.edu). The official posting will be up later on, but for now, interested students can email newkirk@uci.edu with a resume and letter.