Third party tools can enhance communication, provide students with real-world scenarios, assess learning at a deeper level, and much more. Here are some best practices you can use when working with third party tools and cloud computing resources.
Help students develop their digital profile.
Encourage students to develop an online profile that would be appropriate for their future employers, funding agencies, and colleagues.
Ensure that students are not required to provide private information, such as photos, biographical information, or even usernames.
Encourage students to sign themselves up.
Require that students create their own accounts, so that they understand the tools they are using and the terms of service to which they agree.
Always have an alternate, UCI-provided tool.
Students might prefer to not use a third party tool – always be prepared with an alternative tool or service that you can offer.
The Family Educational Rights and Privacy Act of 1974 outlines the type of information that is considered “protected.” Please be aware of how to find and respect FERPA blocks. — Learn more
Think long term.
Be sure that you keep backups of student work stored in third party tools, to ensure you can address student questions and grade contests for approximately one year.
Read the terms of service.
You might be surprised by how the tool functions, or what happens to the data that is provided for the tool.
Understand the intricacies of copyright ownership.
If/When you place a document, text, or an image in the tool or resource, do you retain ownership? Be sure you know what you are agreeing to before you click through the agreement.