We aim to make CUWiP accessible to everyone. All meals, lodging, and accommodations during the conference are organized and the costs are met by CUWiP. You do not need to book or arrange accommodation for Friday or Saturday night. Travel to the conference is usually paid for by your home department. In cases where your own department, or other sources, can not cover the cost, there are funds available to provide support travel to CUWiP so no one has to miss out on CUWiP for financial reasons. In order to access those funds, please email firstname.lastname@example.org to request travel support before November 2019.
Travel costs will typically be reimbursed after the conference. Before you book a plane ticket, or any other travel ticket costing more than $100, you must first email the cost and itinerary to email@example.com to receive advance permission prior to incurring the cost. Significant costs which are not pre-approved may not be reimbursed.
Obtaining Travel Support
Apply to CUWiP 2020.
Once accepted to CUWiP, please request travel funding from your department or campus. You can do so through a faculty and/or advisor - many departments are willing and encouraging! If your home institution will not fund your travels, limited travel funding is available. Please direct travel funding requests to firstname.lastname@example.org.
If CUWiP@UCI agrees to fund your travels, you must send us your planned flights/travel costs for approval before you make the purchase. We can only reimburse air travel in coach class.
Keep all original receipts (airfare, Uber, train, etc.). Reimbursement forms will be distributed at a later date. ($45 application fee is not reimbursed).
FYI: No need to reserve hotel rooms all accommodations for the CUWiP conference will be provided such as; hotel reservations, shuttles to and from the conference, and all meals. Thanks to our sponsors!
- We recommend John Wayne Airport (SNA) for its convenience of 4 miles to UCI campus.
- Long Beach Airport (LGB) it is about 45 minutes farther away fromUCI by car.
- Los Angeles International Airport (LAX) can be 1-2 hours away from Irvine, by car.
Transportation Between Airport & Hotel
Common shuttle services from local airports and train stations include Prime Time Shuttle and Super Shuttle (More details and campus discount codes list here). These may be more useful for those traveling from distant airports (LAX, Long Beach).
Services like Uber or Lyft, look for signs for at your terminal designated for “Rideshare Pick-up” zone.
Our closest rail stations are Irvine Station, served by Amtrak and Metrolink, and Tustin Station, served by Metrolink. These stations are located several miles from the UCI campus. The most convenient transport options between the rail stations and the UCI campus are taxis or ride-share services. The OCTA offers a very limited bus service between UCI and Tustin Station (see below and consult the OCTA Bus Overview page or the Google transit planner for current schedule). Service for certain stops may differ according to daily or weekend schedules.
From Tustin Metrolink Station (Metrolink Only)
From Santa Ana Regional Transportation Center (Metrolink & Amtrak)
- Take OCTA Route 59 to UCI
UCI routes for OCBus listed here.
Travel by Car
We will help organize carpools closer to the conference to help reduce travel costs and environmental impact. Please indicate during registration if you plan on driving to Irvine, where you are driving from, and how many additional passengers you can accommodate. Click here for detailed driving instructions.
Transportation Between Hotel & Conference Site
A bus shuttle will transport attendees between the hotel and campus. The shuttle schedule can be found here.
Parking at the hotel is free of charge. Parking on campus is suggested at the UCI Student Center Parking Structure. A parking permit ($10-$18 per day) must be purchased at the structure kiosk and display appropriately in order to park during the conference. As parking is limited, carpooling to the conference is suggested. Parking will be reimbursed only for panelists, volunteers, and speakers. Find more information here.
Hotel accommodations will be provided at the Atrium Hotel or Ayres Hotel. These hotels are within 3 miles of John Wayne (SNA) airport. Further details are given on the Accommodations page.