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Ambassador Updates

November 14, 2019 – November 2019 Updates

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UCI Wellness Ambassador Updates – November 2019

UCI Wellness Ambassador 2019 Year-End Meeting
2019 UCI Wellness Ambassador Year-End Check-in
  • As a UCI Wellness Ambassador, you play a vital role in driving health and wellness within your department and serve as a key communicator, helping drive participation and engagement in UCI HR Wellness programs, resources, and events.
  • As we finish the calendar year, we want to take the time to check-in to learn more about your experience this year. Please take a few minutes to let us know what’s working, any barriers you have encountered, and any department specific wellness programs or events you have established so we can spotlight you and your department.
Wellness Highlights
  • UCI’s Healthy Holiday Challenge Starts Nov 18
  • Free Flu Shots available at UCI Open Enrollment Events Nov 19 and 20
    • In addition to opportunities available through UC Health Insurance Plans, 2020 Open Enrollment events at both the Medical Center (11/19) and the Campus (11/20) will feature free flu shots – while supplies last. Attend a UCI Open Enrollment Fair
  • Nomination for ARIISE Values Ends Nov 22
    • The ARIISE Awards are UCI Health’s opportunity to honor employees who best exemplify the ARIISE values of Accountability, Respect, Integrity, Innovation, Service and Excellence. Visit the UCI Health 2019 ARIISE Awards Nomination webpage and see attached flyers for more information.
  • Clash of the Cans UCI Food Drive – Donate through Friday, Dec 20
  • New EAP Toolkits and Trainings Now Available
  • SAVE THE DATE: UCI Staff Engagement Survey Town Halls Nov 18 – Dec 18
    • You took the survey. Now hear the results. Town Halls will be held and multiple UCI locations and feature 25 minutes of Staff Engagement Survey results and next steps, followed by a 25 minute live Q&A session. See attached flyer for more details and dates. Visit UCLC.uci.edu and search “Town Halls” to register.
  • SAVE THE DATE: UC Open Enrollment 2020 Ends at 5:00 pm on Tuesday, Nov 26
    • Don’t miss your annual opportunity to review your benefits enrollment to ensure you have the best coverage for you and your family for 2020. Visit the UC Open Enrollment website for videos, resources and all the details.
  • SAVE THE DATE: New Diabetes Prevention Program Launching Feb 2020
    • UCI employees that have pre-diabetes or are at risk for developing diabetes can join this free CDC recognized program proven to reduce the risk of diabetes. Interested? Visit the DPP webpage for more information. Complete the UCI Diabetes Prevention Interest Form Now.
Upcoming Events
Action Items

October 9, 2019 – Update

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UCI CAMPUS ENGAGEMENT AMBASSADORS UPDATES & ACTIONS

It’s the beginning of Fall Quarter 2019 and as we move into this new school year, I want to be sure you are kept up-to-date with everything engagement-related that is going on in the next few months as we prepare to rollout the Engagement Survey results and focus on next steps for people leaders and teams. And although the survey is still a very large part of our engagement activities, we also have other engagement events and initiatives happening at the same time. There is a lot going on!
Ambassador Updates
  • Thank you!
    • ZotGrams are heading your way! I wanted to provide each of you with a note to thank you for all that you did during the survey period and also provide you with the materials to express your own appreciation to those within your units/teams that helped you promote the survey. Be on the lookout for an envelope of ZotGrams that you should be receiving over the next few days. Please use the cards and tokens to thank your colleagues/leaders for helping support our engagement survey efforts!
Post-survey Activities
  • The Staff Engagement Survey results are expected to be rolled out to people leaders during the last week of October. I will follow up with confirmed information, dates, and access details once finalized.
  • Train-the-Trainer HR Manager Engagement Trainings will be held on October 16th and October 18th. These trainings are for CPOs/HRBPs who will be training their local people leaders on how to interpret and utilize Engagement Survey results to drive a culture of engagement within their teams. In preparation for these sessions, the attendees are being given access to their division/school’s results prior to the training.
  • Campus Human Resources will be offering multiple People Leader Engagement Training general sessions for people leaders in November. These sessions are in addition to the trainings that will be provided to people leaders by their HRBPs/CPOs following the Train-the-Trainer Trainings. General sessions are scheduled at Humanities Gateway Room 1030 on November 4th at 9:30 a.m. and 1:30 p.m., November 8th at 9:30 a.m. and 1:30 p.m., and November 15th at 9:30 a.m. Each training is 2 hours. Please save the dates and help promote. Additional information and promotional materials will be available soon.
  • Staff Engagement Town Halls will be held at the Student Center November 12th from 3 p.m. – 4 p.m. and November 21st from 9 a.m. – 10 a.m.(additional December date TBD) to provide an opportunity for UCI staff to review the overall UCI Staff Engagement Survey results. Please save the dates and help promote. Additional information and promotional materials will be available soon.
Beyond the Survey
  • NEW! Bright People Brilliant Solutions (BPBS) Campaign – Now through Thursday, October 10th. Submit and idea of how to improve new hire orientation for a chance to win tickets to see the Anaheim Ducks! The first 135 staff to submit an idea will automatically win tickets with other additional incentives for randomly selected winners. (More details are attached in the promotional email sent 10/7) This is a very short initiative that will only run for a few days! Please be sure to submit an idea by logging into BPBS here and encourage colleagues to participate.
    • Additional Incentive for Engagement Ambassadors! We are offering a separate additional incentive exclusively for you – our Engagement Ambassadors. After the first 135 ideas are submitted, you will still have another chance to win Ducks tickets. Email me to let me know you have submitted an idea into BPBS and you will be entered into a separate Engagement Ambassador ONLY drawing for Ducks Tickets. We will be giving out pairs of tickets to 15 lucky Campus Engagement Ambassadors that submit an idea and notify me by Thursday, October 10. Winners will be notified on Friday, October 11. Only 1 pair of tickets will be awarded per staff member.
  • Join us for the Fall Quarter Engagement Ambassador Meeting! This quarter’s meeting will be held on Tuesday, October 29 from 11:30 a.m. – 1 p.m. in Social and Behavioral Sciences Gateway, Room 1517. Please RSVP here.
  • Meet the Cabinet Series sessions this fall. A Zotmail will be going out announcing registration via the UC Learning Center as the dates approach. All sessions will be held at the Student Center from 12 p.m. – 1 p.m. Lunch is provided. Please save the date and help promote these upcoming opportunities to engage with UCI leadership.
    • Monday, October 28: Pramod P. Khargonekar, Vice Chancellor for Research, Office of Research
    • Wednesday, November 6: Willie Banks, Vice Chancellor, Student Affairs
  • Update your survey e-signature image. Please add the attached Engagement Ambassador Empowered e-signature image to your email signature. Instructions on how to do so are attached for your reference. Be sure to insert the image rather than copy-paste to avoid it being blurry.
  • Engagement Activities Calendar. With everything going on around employee engagement at UCI, I wanted to provide you with a calendar (attached) that provides you with an at-a-glance view of all of the different HR engagement activities. Please be sure to refer to is as you plan/promote engagement activities within your units.

ACTION ITEMS

  1. Promote the New BPBS Initiative!
  2. Enter your own idea into BPBS by tomorrow, Thursday, Oct. 10!
  3. RSVP for the Fall Quarter Engagement Ambassador Meeting.
  4. Add the Engagement Ambassador Empowered image to your signature.
  5. Send a ZotGram!
  6. Review and Save the Dates on the Fall 2019 Engagement Activities calendar.
  7. Read this UCnet article that highlights some of UCI’s employee engagement activities: 5 ideas for boosting engagement at work

October 4, 2019 – October 2019 Updates

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UCI Wellness Ambassador Updates – October 2019

Wellness Highlights
  • UCI Recognized for Gold AHA Workplace Health Achievement
    • The American Heart Association defines best practices for employers to use to build a culture of health for their employees in the workplace. The AHA measures the extent to which the company has implemented those workplace health best practices.  UCI is proud to have met the American Heart Association criteria for Gold recognition in the 2019 AHA’s Workplace Health Achievement Index for the second year in a row.
  • Year of Yoga
    • UCI Campus Recreation is proud to introduce: Year of Yoga, a fantastic opportunity for both experienced yogis and those who have always wanted to try yoga for the first time, to become part of the yoga community at UCI.  Year of Yoga programs are open to the entire UCI community and friends and will include classes at the ARC, monthly workshops, Yoga-in- the-Park Mondays, and several special yoga day festivities. Learn more, attend events and help promote.
  • 2019-2020 Step Up UCI Challenge
    • Registration for Step Up UCI 2019 is open and ongoing throughout the program. Register now and log 50,000 steps by October 12 for a chance to win a free Fitbit. Those who reach 1,000,000 ‘steps’ by March 31, 2020 will also receive an official Step Up UCI T-shirt, while supplies last. Help stay motivated to move and increase your chances to win a prize by joining or creating a Step Up UCI Team by Oct. 4.
  • SPOTLIGHT: UCI Health Pet Therapy
    • The UCI Health Pet Therapy program is getting national attention. HR piloted pet therapy for employees via partnership between Volunteer Services and HR Wellness for staff well-being to address emotional and mental health. The team hosted a media event and made the news. The OC register ran the story on September 26 and CBS National will air a story in about 2 weeks.
  • SAVE THE DATE: 2019 UCI Staff Engagement Survey Follow Up Starts Oct 28
  • SAVE THE DATE: Open Enrollment 2020 Runs Oct 31 – Nov 26
Upcoming Events
Action Items
  • Promote upcoming events and new resources.
  • Make a plan to implement a wellness program in your department.
  • Reach out to your local UCI HR Wellness Coordinator for questions and support