Teams User,
Microsoft Teams is a workplace collaboration tool that enables remote work and communication among teammates campus wide. You are receiving this email because you have been identified as being a member of at least one Microsoft Team. With significantly increased usage in our new telecommuting environment, users should get acquainted with Teams settings that maintain the security and privacy of meetings and information. While Zoom is UCI’s primary tool for meetings, if you elect to use Teams video conference features, please review the below instructions carefully.
Control who can join your meeting
• Do not share the meeting link URL or the Conference ID publicly, where non-attendees may have access.
• Use the lobby feature in the Meeting Options to control whether unauthenticated users, including dial in users, must wait in the lobby before being admitted into the meeting by the Organizer or Presenter.
Control what your meeting attendees can do
• Assign meeting roles from the Meeting Options to distinguish between Presenters (who have full permissions), and Attendees (who have a limited set of permissions). By default, all participants have the Presenter role.
• Prevent participants from presenting their screen, muting other participants, and admitting people from the lobby by adjusting Who can present in the Meeting Options.
• In public meetings, mute participants unless needed.
• To remove participants, select Show participants, right click on the participant and select Remove participant.
Set up privacy controls
• Before joining a meeting, review the audio and video settings. You have the option to mute your audio and disable your video when joining a meeting.
• Blur your background to conceal your surroundings and remove potential distractions.
• Review the top bar, or the meeting controls panel near the bottom, to determine whether a meeting is being recorded. If you do not consent to being recorded,
leave the meeting. All presenters can record a meeting – assign specific presenters to limit the ability for attendees to record a meeting. • Messages sent during a meeting are saved in the Chat area for most meetings, or in the Channel conversation if a meeting is hosted in a Channel. Treat sending a message while in a meeting like you would any other message you send in Teams.
For more information, visit UCI TechPrep. Please reach out to the OIT Help Desk at oit@uci.edu with any questions.
Sarkis Daglian, M.B.A. Director, Client Services Office of Information Technology