Summer Conference Assistants (SCAs) assist the Student Housing Staff and Student Center & Event Services (SCES) Staff in the overall implementation of University and non-University summer conference programs. The information listed below provides an overview of the position as well as the requirements for SCA applicants.
Eligibility & Employment Requirements
Supervisor: Residence Life Coordinator and Student Center & Event Services.
Compensation: $1280 monthly stipend, room in assigned Residential community, and meal allotment at Brandywine or Anteatery when dining is open. Dining commons hours/availability subject to change.
Live-on Requirement: Required to live in an assigned-on campus residential community (Arroyo Vista, Mesa Court or Middle Earth) during summer employment period.
Hours: Approximately 20-22 hours per week during term of employment.
Weekend/Evening Hours: Some weekend and evening hours will be required for duty and conference events.
Position Location: Onsite at all Summer Conference Office locations (Arroyo Vista, Mesa Court, and Middle Earth)
Dates: June 15, 2024- September 13, 2024
Eligibility Requirements:
- Must have completed 1 year of college at UCI prior to starting the position or be a transfer student to be eligible.
- Commit to position for the entire employment period.
- Adhere to all Student Housing and UCI policies and procedures.
- Must be able to provide support to and interact with all individuals in community as defined by the job description.
- Must be a current UCI student.
- Must pass a background check.
- Must provide proof of eligibility to work in the U.S.
- CA Drivers License preferred.
To be considered for and maintain this position, you must:
- Able to take initiative, be creative, flexible and courteous when interacting with guests, Student Housing, SCES staff and co-workers.
- Be able to work independently and on a team.
- Be able to prioritize and manage multiple projects at a time.
- Be able to communicate effectively with supervisor and other student staff on a variety of communication platforms.
- Show attention to detail and complete various administrative tasks accurately, completely, and promptly.
- Be able to work with confidential information and adhere to confidentiality, secure storage of information, and FERPA policy standards.
Position Responsibilities:
- Participate in an on call duty rotation for after-hours response and fulfill the requirements of duty coverage, rounds, and lock-up during the week, weekends, and campus closures/holidays as assigned.
- Responsible for conference registration duties and shifts
- Prepare room keys & conduct pre/post inspections of facilities.
- Check-in/check-out of guests and guest room keys and meal cards according to procedures.
- Reconciliation and data entry of conference registration lists.
- Responsible for conference communication
- Respond to inquiries and emergencies from guests, campus police, and other University units as requested.
- Write accurate and timely reports/evaluations of each assigned conference.
- Keep in constant communication with Housing, SCES, and Dining staff during the conferences’ stay.
- Communicate with Operations using radio, email, and telephone during desk and duty shifts.
- Generate and maintain data and reports on conference registration and daily activity.
- Knowledge of and ability to enforce University policies and procedures.
- Attend weekly staff meetings, 1:1 meeting(s) with supervisors and Summer Conference Leads.
- Provide emergency response and on-call crisis management throughout the summer.
- Serve in a rotating schedule for after-hours response and fulfill the requirements of duty coverage, rounds, and lock-up during the week, weekends, and campus closures/holidays as assigned.
- Assist Housing Operations with linen counts and linen exchanges.
- Assist Housing Unit Staff with administrative or special projects as needed.
Additional Responsibilities:
- May not participate in any on-campus or outside work or activities except as appropriate and approved by the supervisor.
- SCAs must work varied office hours at all summer conference offices to coincide with the conference schedule.
- Work hours may vary and can be irregular at times. Work hours include normal weekday hours, on-call hours, and weekend hours. All shifts are on a rotating basis between conference offices and staff members.
- Work assignments will differ based on shifts and conference needs.