HomeBy Technology › Zoom

logo-zoom

Zoom

  • Use this for: Remote lecturing, video conferencing, and group discussions
  • Canvas integration: Yes, but not required to use

Overview

UCI Zoom is now connected to Canvas using the Zoom Pro LTI. This tool will allow you to schedule online lectures, appointments with your students, and other types of online meetings directly within your course space. Below is a step by step guide for getting Zoom up and running in your course space, and scheduling your first session.

The guide also covers using the Cloud Recording function that comes along with all UCI Zoom accounts, allowing you to record the session and provide the recording to your students to review after the session completes.

Getting Started with Zoom in UCI Canvas

Before you can start scheduling sessions, you will need to add the Zoom integration to your Canvas course space navigation menu.

  1. Inside your Canvas course space, click on "Settings" in the course navigation menu.
  2. Click on the "Navigation Tab".
  3. Scroll until you see the "Zoom" navigation item.
  4. Click on the "three dots" menu to the right of "Zoom" and choose "+Enable".
  5. Scroll to the bottom of the page and click the blue "Save" button to confirm your changes.

IMPORTANT: Information about securing your lectures from "Zoom bombing".

Getting Started with Zoom outside of UCI Canvas

Getting started with signing in, joining a Zoom session, creating a Zoom session, or scheduling a Zoom session, provided by Zoom

  • Select the "Sign in with SSO" option when prompted by the Zoom client

Using the Zoom LTI in UCI Canvas

The Zoom Pro LTI will allow instructors to schedule & manage meetings, see upcoming and previously scheduled meetings, and view any Cloud Recordings that you have created.

For the students, it will allow them to see upcoming and previously scheduled meetings, and view any Cloud Recordings that you have made available to them if you use the Canvas Zoom integration to schedule those meetings.

The two sections below cover creating a brand new meeting using the Canvas Zoom integration, as well as importing an existing Zoom meeting (that was schedule outside of Zoom) into your Canvas course.

Scheduling a New Zoom Meeting

  1. Click on "Zoom" in your course Navigation Menu.
    *If you have not already connected your Zoom account, you will receive a message to sign into UCI Zoom. Do so, then come back to Canvas.
  2. Next, click on the blue "Schedule a New Meeting" button in the upper right.
  3. Set a topic and description for your session.
  4. Set the date, time and duration of your meeting.
  5. If you are meeting every week at the same time, you can make it a recurring meeting.
  6. Consider setting a password for the meeting as well. This will help secure your Zoom session. Passwords are automatically included in the meeting URL when launching the meeting from Canvas, but can also be shared by sharing the meeting URL from the meeting details.
  7. If you would like to have your session automatically recorded, make sure to set the Meeting Option for "Record the meeting automatically" and choose the "In the cloud" option. This will make the recording available to your students in the "Cloud Recording" tab.
  8. The Zoom session will automatically be added to yours and your students Canvas Calendar with the meeting info and a URL for joining the meeting. It will also show up under their "Upcoming Meetings" tab inside your Canvas course space.

Importing an existing Zoom meeting into your Canvas course


*Use this option if you have scheduled your Zoom sessions on the uci.zoom.us website, or through the desktop app)

  1. Click on "Zoom" in your course Navigation Menu.
    (If you have not already connected your Zoom account, you will receive a message to sign into UCI Zoom. Do so, then come back to Canvas.)
  2. Next, click on the "three dots" menu button next to the blue "Schedule a New Meeting" button in the upper right.
  3. Choose "Import Meeting"
  4. Copy/paste in the meeting ID that you want to import.
  5. The session should now be listed under upcoming meetings. If the meeting was a recurring meeting, all future instances of that meeting should show up as well.

*Meetings that are imported will not have their Cloud Recordings automatically available to students. You will receive an email notification after your Cloud Recording processes with a share link. You can email that to your students, or share it as a URL in Canvas if you would like them to access that recording.

Polling students within Zoom

Zoom provides a "Polls" feature, allowing instructors to create single- or multiple-choice questions during a call or meeting. Polls can be identified or anonymous. Results of polls can be downloaded after the meeting ends.

Learn more about polling in the Zoom documentation: https://support.zoom.us/hc/en-us/articles/213756303-Polling-for-meetings

Facilitating Large Classes in Zoom

Tips for holding your course live:

  • Run a practice session first!
  • The maximum capacity of a Zoom meeting is 300.
  • If you are concerned about bandwidth, consider having your TAs run separate Zoom meetings for groups of your students (for example, one TA holds a Zoom meeting for ~30 students). You can create a Doodle poll for your students to help with scheduling. After creating the poll, you can limit the number of votes per option, to keep the Zoom sessions balanced.
  • Take advantage of breakout rooms and have your TAs help manage the rooms (see "Small discussions using breakout rooms" below)
  • Also take advantage of the chat room to have students ask questions or discuss topics.

Or, record videos and have your students watch them later:

  • Take advantage of Zoom's screen share recording (be sure to push the "Record" button first!)
  • You can record your screen, a PowerPoint presentation, or yourself using the digital whiteboard.
  • After you finish recording your session, click "End Meeting", and you will be prompted to convert and save the video onto your computer.
  • Once you have the video on your computer, upload your video as an unlisted YouTube video and post the link to the video on Canvas. This way, you don't need to upload the video itself to Canvas (which will be a large file). Feel free to use whatever captioning software (Zoom's 3rd party integrations, YuJa, YouTube, etc.) you like to make your video accessible.
  • Take advantage of the discussion board on Canvas to have students discuss topics, ask questions, or answer other student questions. You and/or your TAs can monitor the threads.

Tips & Techniques

  • If you aren't using the UCI Canvas Integration: Each Zoom session will have a Personal Meeting ID associated with it that you can share the ID with your students to have them join your Zoom session.
  • Go to the settings to mute participants on entry to reduce background noise.
  • You can record sessions by pressing the "Record" button, or by setting up ahead of time in Advanced Options while scheduling a Zoom session.
  • Inside your Zoom session, you can share your screen (including PowerPoint presentations), or share a whiteboard where you can draw out content.
    • If sharing the whiteboard, you can toggle back and forth between the whiteboard and and other screen without losing what you drew.

Zoom News & Updates from OIT Tech Prep

RSS Zoom Updates from OIT Tech Prep

  • Remote Teaching Webinar Series
    The Division of Teaching Excellence in Innovation (DTEI) Support Team will host several training webinars in July to help instructors prepare for virtual instruction, covering topics on student engagement, Zoom, Canvas and Yuja use for teaching. Please register to attend. Tuesday, 7/28, 3 – 4:30 PMEngaging Students Remotely with Digital Active Learning Strategies Wednesday, 7/28,… […]
  • Critical Updates to UCI Zoom Scheduled for June 19, 2020
    On Friday, June 19, UCI will be releasing a series of enhanced features which may affect your meetings. Please review the below updates and contact oit@uci.edu if you have any questions. Continue Reading Critical Updates to UCI Zoom Scheduled for June 19, 2020
  • UCI Zoom Webinar & Large Meeting licenses now available for short-term use
    The Office of Information Technology (OIT) is offering a new UCI Zoom Temporary License Upgrade service to faculty and staff who wish to host a presentation-style webinar for up to 1,000 participants, a moderated discussion, or a collaborative meeting with up to 500 participants. Continue Reading UCI Zoom Webinar & Large Meeting licenses now available […]
  • Prevent Zoom Bombing
      UCI Community, In light of recent Zoombombing incidents, a new resource has been created to help hosts ensure that Zoom meetings, events and classes are configured correctly, preventing disruption from bad actors seeking to post inappropriate images or video, hate speech, harassing commentary, threats and other disruptive content. Nearly all Zoombombing incidents can be… […]
  • Zoombombing Incident Update
    Dear Campus Community, UCI again experienced an incident of Zoombombing yesterday during a public lecture event. Zoombombing describes an individual or a group of individuals misusing Zoom features to interrupt a meeting or class, often with criminal, vulgar, or inappropriate images or chat messages. These incidents are unacceptable at UCI. If you experience Zoombombing, please… […]
  • Important Information About Zoom Security
    We have learned that security vulnerabilities exist in Zoom.  Zoom has created a patch which corrects these vulnerabilities and will continue to monitor the security landscape. It is very important that you are running the latest version of Zoom which includes these patches. Please follow Zoom's instructions at: https://support.zoom.us/hc/en-us/articles/201362233-Where-Do-I-Download-The-Latest-Version- to update Zoom. If you are not able to… […]
  • Keep Zoom Meetings Secure
    Zoom is a powerful web conferencing tool that enables remote work and frequent collaboration. With significantly increased usage during the spring quarter, it is necessary to get acquainted with available options and select the most suitable configuration for your meetings that maintains the privacy of the participants, as well as the security of the information shared. Control… […]
  • Remote Learning and Teaching Technologies
    Fully remote instruction during spring quarter is an opportunity to connect with your peers, instructors, and TAs in new ways. You may find yourself with unexpected questions this quarter, and our goal is to make sure you have the technology you need on day one.  Below is a list of key technologies that you will… […]
  • Actions to Prevent Zoom Bombing
    Colleagues,  We have been made aware of incidents at other Universities where bad actors have been exploiting misconfigured Zoom to interrupt live instruction.   In cooperation with OIT, several settings to improve Zoom have been set as default for the campus. These include only allowing a session instructor to screen share or annotate a session, as… […]
  • Remote IT Services
    Dear UCI Community, As we are all adjusting to teaching, working and learning in a virtual world due to COVID-19, OIT would like to remind students and employees of the technological services and tools available to facilitate campus business remotely. Whether you need to instruct a course, meet and collaborate with a colleague, or complete… […]

How to get help

Open a ticket with the OIT Help Desk or call (949) 824-2222.

Other Resources

Related Pedagogy

Delivering content

Recording and distributing lectures, streaming class content, and more