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  1. Home
  2. Policies & Procedures
  3. Academic Personnel Procedures
  4. APP 7-10: Leaves and Family Friendly Policies
  5. Leaves and Family Friendly Policies – Applicable Forms and Checklists

Leaves and Family Friendly Policies – Applicable Forms and Checklists

  • Last modification date Updated on April 26, 2023 at 4:29 pm
System-wide Forms

Certifications, Notices, and Other Forms

  • Certifications
    • Certification of Health Care Provider for Employee’s Serious Health Condition
    • Certification of Health Care Provider for Family Member’s Serious Health Condition
    • Certification of Health Care Provider for Employee’s Pregnancy Disability
    • Return to Work Certification
    • Certification For Qualifying Exigency Leave
    • Certification for Military Caregiver Leave
  • Notices
    • Notice of Eligibility and Rights and Responsibilities
    • Designation Notice
  • Other
    • Declaration of Relationship for Family and Medical Leave
UC Irvine

Forms, Instructions, and Checklists

  • Checklists
    • Family Friendly Checklist for Academic Appointees (UCI-AP-94)
    • Reasonable Accommodation Checklist for Chairs
  • Instructions
    • Family Friendly and Child Rearing Instructions (UCI-AP-90)
  • Forms
    • Sabbatical Leave of Absence Form (UCI-AP-75)
    • Leave of Absence Form (UCI-AP-76)
    • Modified Duties Request/ Certification Form (UCI-AP-91)
    • Childrearing Stop the Clock Certification Form (UCI-AP-92)
    • Request for Funding for Ladder Rank Faculty Teaching Release for Birth or Adoption of Child(ren) (UCI-AP-93)

APP 7: Resources

APM Quick Reference Guide for Leaves
Applicable Forms and Checklists
Expansion of Paid Sick Leave Presentation Slides
Family Friendly FAQs
FML Guidelines
FML Sample Letters 
How to: Provide a Reasonable Accommodation

APP Table of Contents

1 — General Information

1-11 Academic Personnel Records

1-12 Academic Personnel Review Process

1-14 Departmental Voting Procedures

1-15 Conflict of Commitment and Outside Activities

1-20 List of Senate and Non-Senate Academic Titles

2 — Recruitment

2-10 General Recruitment Guidelines

2-30 Non-Senate Recruitment Guidelines

2-40 Non-Senate Recruitment Procedures

3 — Academic Senate Titles: Appointment and Review

3-10 Appointment Policies

3-20 Appointment File Documentation

3-30 Responsibility of Department Chair

3-40 Types of Actions

3-50 Assistant Professors: Special Considerations

3-60 Merit Increase and Promotion: File Documentation for Academic Senate Titles

Resources:
 Sample External Reviewers Solicitation Letters for Appointments
Sample External Reviewers Solicitation Letters for Review Actions
Sample Short Form Department Letters

4 — Non-Represented Non-Senate Titles: Appointment, Review, Grievance Process

4-09 Term Appointments: APM 137

4-14 Non-Represented Non-Senate Grievance/Appeal Process

4-15 Non-Represented Postdoctoral Scholars Grievance/Appeal Process

4-16 Non-Represented Non-Senate Layoff

5 — Academic Recall

5-01 Recall for Academic Appointees

5-02 Academic Year Separation and/or Retirement Dates

5-03 Emerita/Emeritus Titles

Resources:
Recall Guidelines
Recall Examples
Recall Job Codes
Recall Forms UCI-AP-57 | UCI-AP-57-SOM

6 — Salary Administration Guidelines

6-13 Off-Scale Salaries

7 — Leaves and Family Friendly Policies

7-10 Leaves and Family Friendly Policies

7-11 Sick Medical Leave

7-12 Family and Medical Leave

7-13 Sabbatical Leave

7-14 Leave for Service to a Government Agency

7-15 Military Leave

7-16 Leave to Attend a Professional Meeting

7-17 Other Leaves With Pay, including Change in Work Location

7-18 Other Leaves Without Pay

7-19 Jury Duty

7-20 Vacation

7-21 Holidays

7-30 Reasonable Accommodations

7-41 Childbearing Leave

7-42 Active Service-Modified Duties

7-43 Parental Leave

7-44 Stopping the Clock

7-45 Pay for Family Care and Bonding (PFCB)

Resources:
APM Quick Reference Guide for Leaves
Applicable Forms and Checklists
Family Friendly FAQs
FML Guidelines
FML Sample Letters 
How to: Provide a Reasonable Accommodation

9 — Additional Compensation

9 -10 One-time Payments

9-11 Processing One-time Payments

Summer Salary

9-50 General Guidelines

9-51 Appointments and Salary Calculations

9-52 Online Data Entry Guidelines

Resources:
Additional Compensation Worksheet: 57-Day Service Peroid Method PDF | Word Version

Other Applicable Policies

APM 700-760Benefits and Privileges

Need Help?

Academic Personnel Directory
Email Us — acadpers@uci.edu
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Quick Links

CAP Frequently Asked Questions (FAQs)
CAP Meeting Schedule
Review File Deadlines
Review Periods by Action Type

Related Sites

Academic Senate
Employee Experience Center
Graduate Division
I-9 Knowledge Center

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  • Policies & Procedures
    • Academic Personnel Manual (APM)
    • Academic Personnel Policies (APP)
    • UCI Administrative Policies and Procedures
    • Academic Delegations of Authority
    • Policy Updates
    • Collective Bargaining Units
  • Compensation
    • Academic Salary Scales
    • Academic Job Code Index
    • Academic Salary Thresholds
    • Pay and Service Calendars
    • Additional UC Compensation
    • Calculating Off-Scale Salary at Advancement
    • Fair Labor Standards Act (FLSA)
    • Funding Agency Salary Caps
    • One-Time Payments
    • Negotiated Salary Program (NSP)
    • Summer Compensation
  • Represented Academics
    • Academic Researchers (RA)
    • Postdoctoral Scholars (PX)
    • Academic Student Employees (BX)
    • Graduate Student Researchers (BR)
    • Unit 18 Faculty (IX)
    • Academic Labor Relations
  • Faculty Resources
    • New Faculty Resources
    • Guidance on Academic Reviews
    • Faculty Development
    • Hiring Programs
    • Faculty Awards — Annual Reporting
    • Overview of UC benefits for Tenure-Track Faculty
    • Benefits Information for New Faculty
    • Family Friendly Resources
  • AP Systems
    • AP Recruit
      • Apply for an Academic Position
      • Submit a Letter of Reference
      • AP Recruit Training Manual
      • Contact AP Recruit
      • Approvers Quickguide
      • Department Staff Quickguide
      • Faculty Reviewers Quickguide
    • UC Recruit
    • ScholarSteps
    • UC Outside Activity Tracking System (OATS)
    • Faculty Hub
    • Accessibility Information
    • Privacy Policy
  • Contacts List
    • Academic Personnel Directory
    • Chief Personnel Officers (CPO)
    • Graduate Studies Directors/Contacts
    • Academic Faculty Administrators
    • UCI Schools’ Websites
  • Forms
  • Additional Resources
  • Report a Concern