AP Review Pilot Launch

I am delighted to share our AP Review development team, in partnership with colleagues from UCSD, has successfully launched the AP Review Pilot application for UCI on September 20, 2010.

Background: UCI’s Academic Personnel (AP) development team has embarked on several key enterprise level projects for UCI. In 2008, UC Irvine and UC San Diego engaged in a cross-campus collaborative model of developing and operating the Academic Personnel Recruit and Review applications. Both campuses were excited about the opportunity to streamline processes and adopt unified standard practices in light of budgetary limits and legal/risk factors associated with these operations. The approach was designed to bring long-term cost saving benefits by eliminating redundant efforts across multiple campuses through a shared model of development – SaaS (Software as a Service) solution. UCI shares its Recruit application with UCSD, and UCSD hosts its Review system for UCI. AP Review is an online application that facilitates faculty’s merit and promotion reviews. This new application allows for normal merits, as well as CAP (Council on Academic Personnel) Review files, to be processed online. The Review application is a result of a highly successful collaborative effort with our partners at UC San Diego – hats off to their development team! With the launch of Review, we are now able to provide an enhanced, streamlined, faculty review process to the campus.

Other AP systems significant milestones include:

2005: ICS faculty recruitment system became campus-wide

2006: UCI’s AP Recruit 1.0 launched

2007: Faculty myData system (builds merit files and CV’s) purchased/launched

2008: Partnered with UCSD to develop a UCI-UCSD strategy for AP Recruit and Review systems deployments for both campuses; Last launched OEOD’s Faculty Academic System Tracking

2009: Recurit multi-campus launched for UCSD by UCI team

2010: Review multi-campus launched for UCI by UCSD team

This project demonstrates a strong partnership between four entities: UCI and UCSD’s IT teams as well as UCI and UCSD’s Academic Personnel business partners in order to advance faculty and staff experience with technology. The project team has taken an initiative to make collaboration a theme within OIT and between campuses.

This collaborative effort is an outstanding example of successful team work and communication. As Duke’s University’s amazingly successful basketball coach has said, “There are five fundamental qualities that make every team great: communication, trust, collective responsibility, caring and pride. I like to think of each as a separate finger on the fist. Any one individually is important. But all of them together are unbeatable.” The key point is that this is our team, with everyone playing his or her part.

Congratulations and thank you to the following UCI AP, OIT staff, UCSD IT staff, and UCSD AP members for their teamwork on completing this project.

UCI Core Team:

• Aldo Sarmiento – Developer (OIT)
• Henry Balanza – DBA (OIT)
• Jean Chin – DBA, Data Analyst (AP)
• Joan Tenma – Business Sponsor (AP)
• Kim Gerrard – QA Lead (OIT)
• Max Garrick – Project Manager, Technical Lead (OIT)
• Nancy Vongsawat – AP Business Requirements (AP)
• Phil Orwig – Enterprise Systems Architect (OIT)
• Ray Vadnais – Business Analysis (OIT)

UCSD Core Team:

• Chris De Rosa – Architect
• David Soleno – Developer
• Dawn Reser – Business Project Manager
• Emily Deere – Sponsor
• Gail Mikels – Developer
• Jennifer Kramer – Architect
• John Baker – Manager
• Lin Chen – Developer
• Lynn Underwood – Technical Project Manager
• Viet Truong – Technical Project Manager
• Kristi Larsen – AP Sponsor

UCI OIT Contributors:

• Briandy Walden – Manager
• Chris Peters – Shibboleth Administrator
• David Pritikin – QA
• Duncan Phillips – SSL Certificate
• Ilona Pak – QA
• Josh Drummond – SAMS Setup

UCSD Contributors:

• Alan Moxley – System Administration
• Crys Harris – System Administration
• Gabriel Lawrence – Security