UC Recruit Project Site

Updates, information, and documentation for UC Recruit, the system-wide academic employee recruitment web application

About UC Recruit

What is it?

UC Recruit is the web-based academic recruitment and application management tool for the University of California. Designed to streamline the academic hiring process, UC Recruit is an online system that provides secure online academic employment recruitment management, supporting faculty and applicants throughout the entire recruitment process.

Faculty recruitment has long been a paper-intensive process, creating an additional administrative burden both to over-assigned staff and faculty committees juggling multiple priorities. In 2011, the University of California selected UCI’s Academic Personnel (AP) Recruit system—used on that campus since 2006—for system-wide deployment at all 10 University of California campuses under the UC Recruit initiative.

In addition to recruitment planning and application management, UC Recruit also provides documentation and reporting features, which are used throughout the recruitment process. The University of California Office of the President also uses UC Recruit’s reporting features to track the outcome of academic searches and ensure all campuses meet the requirements as equal opportunity employers.

All UC campuses are currently live with UC Recruit:

Features of UC Recruit

  • Manage and monitor the application progress — Applicants see a visual indication of their progress towards successful application as they securely upload required documentation, solicit letters of reference, and submit an equal opportunity and diversity survey as required of federal contractors.
  • Securely upload letters of reference — References receive a system-emailed secure link & token allowing them to confidentially upload letters of reference directly into UC Recruit.
  • Easily set up new recruitments — Department analysts can define application requirements, monitor incoming applications, answer applicant questions, and document the outcome of the search.
  • Quickly review applicants — Search committee members evaluate applicants, share comments and flags, add personal notes about applicants, track read/unread applications, identify candidates to interview, and designate final candidates.
  • Self-reported diversity data is easily available — Equal Opportunity and Diversity offices download reports and self-identified applicant gender and race/ethnicity data, and equity advisors can review diversity reports of the applicant pool and short-listed applicants in support of University commitments to gender equity and diversity in the professoriate.
  • Track search waivers and exemptions — In rare, case-by-case circumstances, the requirements of conducting an open search prior to appointment may be waived.  Additionally some positions are exempt from competitive recruitments.  UC Recruit provides the necessary management and oversight of these special case hires.
  • Standard authentication and data integration — Authentication requests are handled by participating campus single-sign on systems using Shibboleth. Authorization, directory, department, and division information is updated regularly via web service and data feeds.  Virtually all data stored in UC Recruit is available via web service.

History

UC Recruit began at UC Irvine as Academic Personnel (AP) Recruit, an application developed the Donald Bren School of Information & Computer Science to aid their school’s hiring process. In 2005, the Office of Academic Personnel and the Office of Information Technology at UC Irvine partnered to reconstruct AP Recruit as a campus-wide application, able to meet the broader needs of multiple departments and disciplines at UCI. In October 2009, UC Irvine and UC San Diego collaboratively launched AP Rcruit for use at the San Diego campus.

  • 2004: UC Irvine’s Donald Bren School of Information & Computer Science develops ICS Recruit, an online recruiting tool, to aid their school’s hiring process.
  • 2006-7: The Office of Academic Personnel and the Office of Information Technology at UC Irvine partner to reconstruct ICS Recruit as AP Recruit for use across the entire campus. Pilot phase begins in January, 2006.
  • 2008: The AP Recruit development team integrates functionality from UC Irvine’s Office of Equal Opportunity and Diversity’s FAST (Faculty Applicant Survey Tracking) system, bringing applicant diversity tracking and reporting to AP Recruit.
  • 2009: UC Irvine and UC San Diego collaboratively launch AP Recruit for use at the San Diego campus. (Memorandum of Understanding, Project Charter, and Service Level Agreement)
  • 2010: UC Irvine adopts UC San Diego’s AP-Online Review and the campuses receive Larry L. Sautter Award in recognition of their joint use of AP Recruit.
  • 2011: UC Irvine and UC San Diego receive a second Larry L. Sautter Award for their collaborative use of AP-Online Review, and AP Recruit becomes UC Recruit as all ten UC campuses and the Office of the President commit to using UC Recruit as a common faculty recruitment system, hosted and maintained by UC Irvine.
  • 2012: UC Recruit launches for UC Berkeley, UC Davis, UC Los Angeles, and UC Santa Cruz.
  • 2013: UC Recruit launches for UC Merced, UC Riverside, UC Santa Barbara, and UC San Francisco, completing the two-year project of launching UC Recruit for all 10 UC campuses.
  • 2014: The development team at UC Irvine integrates functionality from UC Berkeley’s AP Search, expanding the scope of UC Recruit to include early approvals to open recruitments, perform required reporting, and request approval to hire.
  • 2015: UC Recruit moves to the cloud as the development team shifts all campus sites from local hosting to Amazon Web Services, ensuring a more stable and resilient Recruit.
  • 2017: UC Recruit launches for UC Division of Agriculture and Natural Resources.

Supported operating systems & browsers

UC Recruit supports the latest browsers for all modern operating systems. We recommend that users stay as up-to-date as possible, not just to ensure compatibility with UC Recruit, but maintain a secure computing environment.

Operating systems:

  • Microsoft Windows and Apple Mac OS
  • Mobile: Recruit’s responsive design is compatible with up-to-date mobile devices.

Recommended browsers: We recommend automatic updates to ensure a secure and modern browsing experience. Each of the latest browsers are supported along with backwards compatibility for one full version still supported by the vendor:

We make every attempt to support the browsers listed on the UC Irvine Office of Information Technology Browser Standards page, but certain technologies may lead to a degraded or otherwise suboptimal browsing experience.

Contact us

Contact the UC Recruit Development & Support team.