The Complete Recruit User Manual
Sure, Recruit’s online Help Docs are a reliable and handy source of reference. But if you like paper with plenty of illustrations that you want to take to the beach, then download the complete UC Recruit User Manual, available as a Word document or as a PDF.
User Guide (most current) October 2025 Word .docx
User Guide (most current) October 2025.pdf
Create your own quick guides for approvers, reviewers, or any other Recruit users. Host your guide externally and send the link to us. We’ll place it in the “Need Help” sidebar on your Recruit landing page, as shown here.
At UCI, we use Google Docs and set the permissions to “public.” Feel free to download UCI’s Quick Guides, save as Word, and edit-away: Approvers | Faculty Reviewers
Availability Data
The following details our national availability data sources used within Recruit.
The main data source for recruitments is from Integrated Postsecondary Education Statistics, which is run by NCES and surveys the number of master’s or higher degrees awarded between a given range of dates. The medical availability data is sourced from the Association of American Medical Colleges.
Prior to 2018, law availability data was from the American Association of Law Schools and librarian data was sourced from the American Libraries Association. However, several years ago both the AALS and ALA stopped updating their data.
Demographic survey
Applicants are asked to complete a demographic survey to help UC fulfill our obligations as an Equal Opportunity Employer. You can view the full demographic survey in use as of June 2023.
e-learning
At UCI, our home-grown version of e-learning has saved us hours of time administrating and conducting instructor-led workshops. Any Recruit admin can create a fake recruitment for e-learners to work through the exercises in a printable “classroom-in-a-book” tutorial.
The exercises in our tutorial help analysts learn the features of Recruit with self-paced lessons designed to fit their on-demand training needs. UCI’s e-learning page also links to a number of short, narrated screencasts and a quiz for the Analysts to take once they have finished the exercises in the tutorials.
Our e-learning web page is not part of the Recruit installation at other campuses.
How to set up Recruit e-learning for your campus
- As a Recruit admin, log into your campus training site.
- Verify the e-learner has an account on your training site.
- Click Admin Tools > Fake Data.
- Click the Fake recruitment tab. This will let you create a fake recruitment from scratch and add any number of applicants.
- Name the recruitment and choose the department associated with the analyst taking the e-learning.
- This tool automatically generates all other criteria: open/close dates, title codes, specialties, requirements. It also generates a list of applicants in various states of completion. The recruitment is approved and published.
- Write a series of exercises in a tutorial and make it available to the e-learner. Feel free to modify UCI’s version: e-learning Tutorial . Note: The quiz at the end is not available to users outside of UCI.
- When the e-learner has completed the exercises, a Recruit administrator should proxy in as them and check their work.
Train-the-trainer webinars
UCI’s technical support staff conducts webinar training sessions.
- For each campus, the training focuses on how to train Recruit Analysts.
- A point person at each campus is responsible for knowing who will be attending.
- Participants optionally log into their Recruit training account.
- Zoom conference call instructions are sent to attendees in advance (or to the point person).
- For more information, contact recruit@uci.edu