Privacy Notice

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The Office of Information Technology, University of California, Irvine is committed to protecting the privacy and accuracy of your personally identifiable information to the extent possible, subject to provisions of state and federal law. Other than as required by laws that guarantee public access to certain types of information, or in response to subpoenas or other legal instruments that authorize disclosure, personally identifiable information is not disclosed without your consent.

Information Collection and Use

Categories of personally identifiable information collected by Web pages managed or maintained by the Office of Information Technology, University of California, Irvine or by other entities affiliated with the University of California, Irvine, may include: your Internet location (Internet domain and IP address), type of browser and operating system used to access our site, date and time our site was visited, pages visited on our site, search terms used on our search engines, along with information you use to fill out forms such as: name, email address, address, and ucinetid. This personally identifiable information is used to respond to user inquiries. Article IX, Section 9 of the California Constitution grants authority to the University of California to maintain this information.

Additionally, the Web server collects, at least temporarily, the following information: Internet Protocol (IP) address of computer being used; Web pages requested; referring Web page; browser used; date and time. This information is collected to monitor your navigation of our Web pages. We may use browser-IP-address information and anonymous-browser history to report information about site accesses and for profiling purposes. This information is generally used to improve Web presentation and utilization. We also may use IP address information for troubleshooting purposes.

These Web pages may use cookies in order to deliver Web content specific to an individual’s web navigation interests or to keep track of online transactions.

Disclosure of Collected Information

The Office of Information Technology, University of California, Irvine will not disclose or share, without your consent, personally identifiable information, except for certain explicit circumstances in which disclosure may be required by law. Nor will the Office of Information Technology, University of California, Irvine, distribute or sell your personally identifiable information to third-party organizations.

Updating Personal Information

Questions regarding your options to review, modify or delete previously provided personal information should be directed to oit@uci.edu.

Policy Changes

This privacy policy has been created and approved by the Office of Information Technology, University of California, Irvine. Any revisions to this privacy policy will be posted at this URL. You may submit inquiries about this policy to oit@uci.edu.

Links to Other Sites

You may encounter links to Web pages of entities not managed or maintained by the Office of Information Technology, University of California, Irvine. Those Web pages may have privacy policies that differ from this one. You also may encounter links to Web sites of organizations not directly affiliated with the University of California, Irvine. Please be aware that the University of California, Irvine is not responsible for the information practices of external organizations. We recommend you review the privacy statements of each Web page that collects personal information.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Use of Cookies for Analytics

This website uses a third-party analytics provider (Google Analytics) to help us understand how visitors use our site. We use this information to improve our content and your experience visiting our site. Google Analytics relies on cookies to produce this information. Google Analytics does not receive personally identifiable information through these cookies and is prohibited from combining, matching, or cross-referencing information from our site with any other information. We have also opted not to have Google Analytics store your full IP address (a feature known as “IP masking”). Please review Google Analytics’ privacy policy for additional information. It is also possible to opt out of Google Analytics for those who wish to do so

Use of Web Forms

We use web forms to collect information when you contact us. This information gets sent via email to OIT and is also stored in our database. You may request to have this information removed. The information is used only by OIT to communicate with you and assist you with your requests.

We use Google’s reCAPTCHA on web forms on our website. When you enter data into one of our web forms, Google’s reCAPTCHA uses cookies to determine whether users are humans and not spambots. By entering data into our web forms, you are subject to the Google Privacy Policy and Google Terms of Use.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long do we retain your data?

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profiles. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights do you have over your data?

If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.