Academic unit information allows Recruit to do the following:
- Hierarchical organization: list recruitments under the appropriate hiring department within the appropriate school, in order to assist applicants, faculty, and administrators in locating recruitments.
- Access control: grant user access scoped within a given school or department.
- Delegated support: facilitate a tiered support structure where applicants contact the hiring department, department analysts contact the school/division analyst, and the school/division analyst contacts the Office of Academic Personnel.
Recruit offers two options for maintaining departments, schools, and their associations:
- Nightly data feeds using properly formatted CSV files, or:
- A simple web-based administrative tool
We recommend that the customer campus provide initial school and department CSVs to quickly populate the appropriate tables, but use the administrative tool to maintain academic unit information going forward, as the academic unit hierarchy tends to be fairly static.
Note: All fields described below are required. Values in fields noted as “optional”, must be present either as empty quotes (,””,) or as an empty entry (,,).
Schools
The school (a.k.a. “division”) data feed consists of a primary key (pk), a name, an abbreviation, and an address:
[iframe style=”height:250px;” src=”https://docs.google.com/spreadsheets/d/1P8h7Qf8unNv1Zik4vK9FRUzPFE7XQM6trR8EGeUZNyA/pubhtml?gid=0&gridlines=false&range=A1%3AZ100&widget=false&chrome=false”]
An example row in the feed then would appear as
“13”,”The Donald Bren School of Information and Computer Science”,”ICS”,”4500 Bren Hall,\r\nIrvine, CA 92697”
where the \r\n represent a raw carriage return and newline.
Departments
The department data feed consists of a primary key (pk), a directory_id, a name and a school_id:
[iframe style=”height:200px;” src=”https://docs.google.com/spreadsheets/d/1P8h7Qf8unNv1Zik4vK9FRUzPFE7XQM6trR8EGeUZNyA/pubhtml?gid=1707518446&gridlines=false&range=A1%3AZ100&widget=false&chrome=false”]
An example row in the feed then would appear as
“42,”Computer Science”,”13"
referencing the example above.