WordPress Roles and Group Sites

One benefit of using WordPress is that you may create a Group Site by inviting others to collaborate with you and assigning them access rights based on their Role. By default, as the site owner, you are the Administrator and can assign rights.

Currently, we do not allow undergraduate students to create their own sites. However, a faculty, staff or graduate student can add an undergraduate student to his or her site and assign a role of editor, author or contributor to allow the student to participate more fully.


The identity a particular user assumes in a site is called their Role. A Role essentially describes the set of tasks, called Capabilities, a person is allowed to perform. For instance, the role of Administrator encompasses every possible task that can be performed within a WordPress site. On the other hand, the role of Author only allows the execution of a small subset of tasks.

Summary of Roles

  • Administrator – Somebody who has access to all the administration features.
  • Editor – Somebody who can publish and manage posts as well as manage other people’s posts, etc.
  • Author – Somebody who can publish and manage their own posts.
  • Contributor – Somebody who can write and manage their posts but not publish posts.
  • Subscriber-PrivateSite – Somebody who can read Private sites, but not write or publish posts or pages.
  • Subscriber – Somebody who can read comments/comment/receive newsletters, etc. Cannot read Private sites.

Group Sites