Communications Calendars

12/29

2

Pre-quarter assessments close

6

7

Implementation kickoff call with Instructure

8

Canvas Pilot announced to campus via ZotMail

9

13

14

15

Canvas Pilot presented to IT Directors

16

19 • W15 Wk 3

Pilot invite email sent

20

Presentation to Provost’s Advisory Committee on Online/Technology Enhanced Education

21

Canvas Pilot announced via MyEEE

22

EEE+ Help Center launched w/ initial Canvas  Pilot docs

Reminder email sent to pilot invitees

23

Conference call with Instructure Director of Product Management

26 • W15 Wk 4

Sent pilot invitees “Next Steps”

Pilot instructor survey opened

Sent participant list to school IT directors

27

28

Reminder sent to pilot invitees

29

Dry-run of instructor workshops

2 • W15 Wk 6

Emailed pilot participants to gather add’l info

Instructure training for support staff

3

Instructure training for support staff

4

6

Instructor training begins

9 • W15 Wk 6

Workshops & info sessions announced

Canvas Pilot presented to Undergraduate Council

Pilot announced on EEE homepage

11

Pilot Info Site updated with information for students, feature comparisons

12

Pilot participants emailed to confirm migration & training details

16 • W15 Wk 7

17

Pilot announced to students on MyEEE

19

Posted Pilot info for students to EEE Facebook, Twitter, and UCI subreddit

20

Instructor workshops

Emailed ASUCI President about Canvas Pilot

23 • W15 Wk 8

Distributed pre-term assessment to instructors

24

Instructor workshops

Instructor info session

25

Instructor workshops

26

Sent Instructure first set of instructor feature requests

Instructor workshops

Student info session

2 • W15 Wk 9

Presentation to Academic Senate: Council on Student Experience

4

MyEEE ad for TA info session

Emailed AGS

5

6

Instructor workshops

10

TA info session

11

Emailed Natalie Schonfeld, CSE

12

Distributed student notification template to pilot instructors

13

16 • W15 Finals

Notified instructors that student pre-term assessments starting

Student pre-term assessments distributed

17

18

19

20

Pilot instructors meetup

Emailed pilot instructors to distribute TA assessments

TA pre-term assessments distributed

23

Canvas Pilot highlighted in UCI Brief (in Work/Life category)

MyEEE ads posted for info sessions

Sent School IT directors pilot participant update

24

UX evaluation signups distributed to instructors & students

25

Notified instructors that student pre-term assessment reminders going out

Students reminded to complete assessment

26

27

30 • S15 Wk 1

Canvas Pilot begins!

Emailed ASUCI reps on Academic Senate’s Council on Student Experience

31

4/1

4/2

1

Students sent reminder for assessments

2

Winter summary published

Post on OIT News page

3

Student pre-quarter assessments closed

7

Faculty panel invites sent

8

10

Instructor pre-pilot survey results posted

Meeting with School of Engineering

15

16

Sent Registrar update on Canvas Pilot WebGrades transfer

20

Panel preparation meeting invite sent

21

Posted Pilot updates to Pilot Info Site

24

Posted Winter/Spring Pilot Update to site

Posted ads for faculty panel

Drafted campus-wide ZotMail for faculty panel

27

Faculty panel planning meeting

28

Posted ads for student focus groups

29

30

Sent video of WebGrades transfer process to Registrar

1

Posted Canvas Pilot presentation video to site

Met with SOM/DLC to discuss Canvas training

4

Sent information about focus groups

6

Faculty panel

11

Started recruiting panelists for 6/2 panel

Met with DLC & Writing to discuss Summer Session

12

Gathered signups and possible timeslots for 6/2 faculty  panel

13

Posted information about 3rd-party tools to Pilot Site

Finalized student focus group   panelists

14

Posted information about 6/2 panel to site

Posted information about possible future steps in Canvas Pilot

Redesigned homepage of info site

15

Scheduled faculty panelist meeting

Drafted campus-wide ZotMail for 6/2 faculty panel

18

Student focus group #1

19

Posted information about 6/2 faculty panel

TA info session

Sent 6/2 faculty panel ZotMail

Met with ASUCI

Canvas demo

20

Drafted materials for 6/2 faculty panel

Student focus group #2

Posted focus group video to info site

21

Met with 6/2 faculty panel panelists

Student focus group #3

Presentation to ASMs

Student info session

25

Memorial Day

27

28

DLC workshop

Confirmed 6/2 faculty panel speakers

29

Posted student assessment results to info site

Launched student and instructor end-of-quarter assessments

Posted summer participants to info site

1

Presentation from Kobsa’s Informatics students

2

Spring Faculty Panel

3

Canvas Pilot team visit to UC Berkeley w/ their Canvas team

4

10

Launched self-provisioning for course spaces

15

Summer pre-quarter assessments start

16

Canvas Pilot team @ Instructurecon

17

Canvas Pilot team @ Instructurecon

18

Canvas Pilot team @ Instructurecon

1

Spring Update sent to campus

3

Holiday

7

Spring assessment results posted

8

TA Info Session

9

Summer 1 Mid-quarter assessments open

10

Posted feature requests to Canvas Pilot info site

13

Posted instructor assessment results

15

Communications planning

Summer 1 mid-quarter assessments closed

17

Posted excerpts from Prof. Kobsa’s Informatics class reports

20

Summer 10-Week Mid-quarter assessments open

22

Summer 1 end-quarter assessments open

23

Zotmail sent to campus

24

Summer 1 and 10-week assessment results posted

Summer 2 pre-quarter assessments open

29

Call with Instructure customer support VP

30

YellowDig (3rd party tool) discussion with Merage School

31

Summer 10-week mid-quarter assessments closed

Summer 1 end-quarter assessments closed

4

Canvas Pilot team @ CanvasCon

6

Summer 1 end-quarter assessment results posted

Summer 2 pre-quarter assessments closed

13

Summer 2 pre-quarter assessment results posted

17

Summer 2 mid-quarter assessments open

20

Update provided to LMS Advisory Group

21

Assessment form posted to Pilot site

Peer reviewing feature survey distributed to Pilot participants

24

Assessment results updated

26

Summer 10-week mid-quarter assessments open

Summer 2 mid-quarter assessments open

31

Grade submission reminder sent

2

Summer 2 end-quarter assessments open

4

Summer 10-week end-quarter assessments closed

7

Labor Day

9

IT Directors Meeting

UCI Brief

11

New Faculty Teaching Academy

Summer 2 end-quarter assessments closed

15

Sumemr 2 end-quarter results posted

17

New Faculty Orientation

18

Postcards mailed to campus instructors for Fall 2015 participation

21

Sent Registrar Fall 2015 participation list

Humanities Core Canvas orientation

Fall pre-quarter assessments open

24

LMS Advisory Group meeting

28

IT Director email update

30

Update events page on Canvas Pilot site

Posted Fall panel info

1

Zotmail sent to students

Call with Canvas Product team for Peer Review

2

Fall pre-quarter assessments closed

Sent report for PACTEE

5

Fall pre-quarter assessment results posted

6

Sent email to ASM group

Sent email to ASUCI

PACTEE meeting

7

Zotmail for 10/14 panel sent

14

Fall Instructor Panel

Instructure campus visit

15

ASM meeting

23

Met with UCI Bookstore (The Hill)

Fall mid-quarter assessments open

28

EDUCAUSE

29

EDUCAUSE

30

EDUCAUSE

2

Fall mid-quarter assessments closed

3

Survey for instructors who opted to not try out Canvas sent

5

LMS Advisory Group meeting

6

Engineering UGSC meeting

9

Panel Zotmail sent

Student focus group invitations sent

11

Holiday

16

Instructor info session

Student focus group

17

Posted instructor panel video to pilot site

Student focus group

18

2nd Fall Instructor Panel

19

TA info session

Student focus group

20

Postcards mailed to Winter 2016 faculty

26

Holiday

27

Holiday

30

LMS Future Direction Review Team meeting

Fall end-quarter assessments open