Waitlisted Students in Canvas & Mail Lists

Enable Waitlist Access

Using the Waitlist Options Access Tool on MyEEE+, instructors can easily allow waitlisted students to access Canvas and receive emails sent to the class email list for Fall, Winter, and Spring quarters. This tool does not work for Summer classes, as waitlists are handled separately by Summer Session.

This is the recommended method to grant waitlisted students access. If you need to manually add people to your course space for other reasons, or add waitlisted students in Summer, please see the information below.

Use the Waitlist Access Options Tool

How It Works

Enabling waitlisted student access to your classes just takes a few clicks using the new Waitlist Access Options Tool on the (also new) MyEEE+! If you need more details about how to enable access, please see the EEE+ help documentation.

Here’s what happens when waitlisted access is enabled:

UCI Canvas

We will synchronize your waitlisted students into the associated Canvas course space (if one exists) as a student with the “Waitlisted Student” role. This role has the same access as an enrolled student, and can:

  • View pages and the syllabus, if one exists
  • Participate in quizzes
  • Submit assignments

and more!

If the student does enroll prior to the end of Week 2, they will be automatically converted to an enrolled student in the course space; no action is needed on your part.

If the student does not enroll by the end of the 2nd week of classes, they will be automatically removed from the Canvas course space.

If the student later adds the class, they will be added back in and associated to any submissions and grades assigned prior to being removed.

EEE+ ClassMail Lists

We will add your waitlisted students to the recipients list for any emails sent to the mail list. These students will also have access to view the mail list archive.

If the student does not enroll by the end of the 2nd week of classes, they will be removed from the recipient list and will no longer have access to the class mail archive.

How to manually add students

If you would like to grant only certain students access to the course space or mail list, you can use EEE+ tools to manually grant this access.

Manually adding waitlisted students to my Canvas course space

‘Additional Students’ can interact with the course (e.g., view announcements and submit to assignments) similar to those students who are officially enrolled in the course.

Here’s how to add Additional Students:

  1. Go to the ‘My Canvas course spaces’ page on EEE+ GrandCentral for that specific term: https://grandcentral.eee.uci.edu/spaces
  2. Locate the course space in question and click on the ‘Manage course space’ button.
  3. Click on the ‘Students’ tab.
  4. Click ‘Additional Students’.
  5. Click ‘Add additional students’
  6. Add the students via their UCInetID.
Manually adding waitlisted students to my ClassMail List

By default, only enrolled students will receive ClassMail and be able to view the archive.

Here’s how to add waitlisted students and others to your ClassMail list:

  1. Login to https://classmail.eee.uci.edu/
  2. Click the three-dot icon under “Actions” in the row that corresponds to the correct course’s mailing list
  3. Click “Manage Mail List”
  4. Click “Add additional member”
  5. Enter a name and email address
  6. Click Add
Removing manually added waitlisted students after the add/drop deadline

The waitlists will be cleared by the University Registrar at 5pm on the Friday at the end of the Week 2. You will then need to remove any students manually added to Canvas and your ClassMail lists.

To do this, follow the instructions above to add, but instead choose the relevant remove option.