All posts by Kelsey Layos

Update: TA Management

As part of the ongoing transition to Canvas, the EEE Team will be adding a TA management utility to GrandCentral (currently, we’re still using the EEE Legacy Assistant Editor tool to manage TAs; this new utility will replace that tool).

To help the EEE Team design the next generation of TA management tools, we surveyed 2,257 campus instructors with a history of using the EEE Legacy tool, and received 190 responses.

One of the common requests we have received is to add more granular TA management. In EEE’s Assistant Editor tool, instructors could enable/disable TA permissions on a tool-by-tool basis. Canvas doesn’t have this same capacity, but it does provide ways to create different types of TAs, with different sets of permissions. After drafting potential TA roles based on what we’ve heard from the campus, we sent a further survey for feedback on  TA roles in order to determine if the roles we came up with would make sense to instructors and would be adequate to cover their needs. This survey received 171 responses and the results highlights below include information from both surveys.

Results Highlights

The following are selected highlights from the two surveys’ results. For those questions with a large number of response options that contain a number of one-off comments, the charts below highlight the top 10 themes, plus any additional themes that tied for tenth place in frequency.

We also received many comments on a variety of topics beyond TA management and TA roles, which are not included here, but which have been carefully reviewed and shared with the EEE Team.

What duties do your TAs perform?

Relative to the start of instruction, when do you typically ….

How many TAs do you most often have to manage?

Note: Excludes responses for those who selected “Zero; skip to the end of the survey”

What do you like about the current TA management tools?

What do you dislike about the current TA management tools?

If you could change one thing about managing TAs’ EEE/UCI Canvas access, what would you change?

Currently, instructors must manage their own TAs. Would it help, hurt, or have no anticipated impact for you if 1) designated department staff could manage TAs on your behalf and/or 2) TAs could submit access requests and you’d receive an alert and option to confirm, deny, or customize their access

Caveat: These would be much larger changes that are beyond the scope of the immediate project to rebuild TA management outside the EEE Legacy system. We’re asking this question because your thoughts on this topic may have implications for early design / implementation decisions that could later figure into the viability of one or both options.

Please rate the usefulness of the current and proposed UCI Canvas roles.

Current Roles

TA
Can manage course content and see student information, including assignment submissions

Additional Student
Can participate fully within Canvas; cannot participate in official evaluations

Observer
Can view Canvas content; cannot participate in course activities or see any student information

Instructional Designer
Campus staff, typically from the Division of Teaching Excellence & Innovation, who work closely with some instructors to build their course spaces. Instructional designers can view and modify course content; cannot participate in the course or see student information

Instructional Designer
Campus staff, typically from the Division of Teaching Excellence and Innovation, who can work on course content, but cannot participate in course activities or see any student information

Proposed Roles

Super TA
Can do everything a TA can do, with added abilities to 1) create and 2) publish Canvas course spaces

Grader
Can view student assignment submissions and grade work; cannot edit or publish Canvas content

Content Editor
Can view and edit Canvas content; cannot create or modify assignments, or see any student information, including grades and assignment submissions

Note: No data labels are included in this chart because the bars represent average values of numeric equivalents assignments to likert scale ratings; the relative values are meaningful, while the numeric values themselves are not inherently meaningful.

Are there any other course roles that you, as an instructor, would like to be able to manage?

One significant trend emerged from the comments in response to this question: a need for a “Learning Assistant,” “Peer Tutor,” or other role that would allow an undergraduate student to have additional access to course resources, without improperly having access to protected information about their fellow students.

Update: ClassMail List Usage & Priorities

The EEE Team will be building a new version of the ClassMail List system because the tool has a very high value for our campus and Canvas does not provide equivalent functionality.

To help the EEE Team design the next generation of ClassMail Lists, we surveyed 5,450 campus instructors with a history of using the EEE Legacy tool, and received 337 responses.

Results Highlights

The following are selected highlights from the survey’s results. We received many comments on a variety of topics beyond mail lists, all of which have been reviewed and shared with the AWT team.

How do you use your ClassMail Lists?

Breakdown of ‘Other’ use examples

How do you use ClassMail List archives?

Participants indicated they use archives to review a record of course communication, retrieve and reuse past content, provide a way for students to catch up on messages sent before they enrolled, email students from past courses after they've ended, for unspecified reasons, to find and answer common questions, to ensure all students can see past messages, help a new instructor take over a course, and find supporting materials for letters of recommendation. One participant emphasized that they prefer Canvas announcements and do not need the mail list.

What do you like about the current ClassMail List & ClassMail Manager Tools?

Likes include: ease of use, the tool does what they need, they can use own email programs, it's not connected to Canvas, students cannot opt-out (unlike Canvas notification options), list names can be customized, lists can be combined, additional recipients can be added, students' email addresses are available to instructors, and availability or archives

What do you dislike about the current ClassMail List & ClassMail Manager Tools?

Dislikes include: Lack of Canvas integration, confusing or not usable interface, needing to remember mail list addresses when they change each term, lack of flexibility to send to subsets of lists, students behavior, preference for Canvas, having to copy/paste email address into email program, lack of wait list student accommodation, poor formatting in archives, no scheduled sending options, handling of cross-listed classes, students don't know to check archives, perceived delivery delay, difficult to see who recipients are/will be

How would you prioritize potential features for the new ClassMail List system?

Other thoughts?

Update: Canvas Integration Priorities for Spring

In Winter 2019 the EEE team surveyed instructors to learn 1) what third party tools they would like to have integrated with UCI Canvas and 2) how they would relatively prioritize those tools.

Winter Survey Response Highlights

Top Requests

Tool Number of
Requests
Priority
(Ranked 1-5 where 1 is top priority)
Status
Zoom 16 2.82 Under review, near final stages
Piazza 11 2.25 Under review, pending vendor fix to address access control issue
SurveyMonkey 7 3.25 Blocked: Vendor does not provide integration
Kahoot 6 3.50 Blocked: Vendor does not provide integration
Quizlet 5 2.00 Blocked: Instructure built basic integration; the vendor does not maintain or support it

New Requests

Tool Number of
Requests
Priority
(Ranked 1-5 where 1 is top priority)
Status
BrowserLock 1 1 Pending attention
DropBox 1 3 Blocked: Instructure built basic integration; the vendor does not maintain or support it
Elsevier 1 No priority specified Under Review
GitHub 1 No priority specified Blocked: Vendor does not provide integration.
Slack 1 2 Blocked: Vendor does not provide integration.
UCI Checkin 1 No priority specified Complete; available now!
Vimeo 1 1 Pending attention

Winter & Spring Pilot Projects

The GradeScope integration pilot closes with the end of Winter 2019 and the next will be to summarize the pilot’s outcomes for OIT leadership consideration.

The Division of Teaching Excellence & Innovation is running an Examity integration pilot in Spring 2019.

More Information

Check the status of all the integrations in this review process here:
https://sites.uci.edu/canvas/plus/3rd-party-tools/

Complete the third party tools survey any time to share your requests and priorities.

New: Syllabus & Class Links on GrandCentral

Instructors can now upload a syllabus document for any of their classes listed on EEE+ GrandCentral.

Enrolled students will see the syllabus available for download on their own GrandCentral class lists. Prospective students and others who may be looking for more information about a particular class can visit the Syllabus Browser. A UCInetID login is required to view these documents unless instructors choose to make them public.

Instructors can now also add links to their class listings in GrandCentral in order to provide their enrolled students with easy access to other web content that may be relevant for a given course.

The new syllabus and class links options can be found in the upper-right of a class’s listing on an instructor’s GrandCentral class list.

Spring instructors: Your UCI Canvas integration priorities

Instructors are invited to take a short survey to identify any 3rd party tools or services they would like integrated with UCI Canvas:

https://uci.co1.qualtrics.com/jfe/form/SV_aaSdIr10nKj41vL

Depending on the vendor, third party review and integration projects can take anywhere from a few weeks to a full quarter or longer.  Responses to this survey will help us prioritize the tools that matter most to campus instructors.

For more information on this process and the status of prior requests, visit:

https://sites.uci.edu/canvas/plus/3rd-party-tools/

For questions, contact the EEE Support Team.