All posts by Kelsey Layos

Spring instructors: Your UCI Canvas integration priorities

Instructors are invited to take a short survey to identify any 3rd party tools or services they would like integrated with UCI Canvas:

https://uci.co1.qualtrics.com/jfe/form/SV_aaSdIr10nKj41vL

Depending on the vendor, third party review and integration projects can take anywhere from a few weeks to a full quarter or longer.  Responses to this survey will help us prioritize the tools that matter most to campus instructors.

For more information on this process and the status of prior requests, visit:

https://sites.uci.edu/canvas/plus/3rd-party-tools/

For questions, contact the EEE Support Team.

Update: Fall 2018 Survey on Instructors’ Third Party Tool Use, Needs, and Priorities

In Fall 2018, the EEE team surveyed instructors to learn more about third party technology use, needs, and priorities for Canvas integration.  The following summarizes related outcomes:

New Integrations

Integration with Pearson applications was one of the top requests and I am happy to report that this integration is now available alongside integrations from other publishers, Cengage, Macmillan, and McGraw-Hill.

Integrations currently under review

We are currently actively working to review and, if all goes well, integrate Badgr, Examity, Piazza, WileyPlus, and Zoom

Integrations up next for review

As we conclude current reviews, we will be following up on additional requests for integrations with (alphabetic order) Acadly, Kahoot, LabArchives ELN, Learning Catalytics, Loom, Packback, PitchVantage, SurveyMonkey, and WhatsApp.

Integrations that we cannot move forward at this time

There were several requests for integration with applications that we have learned do not currently offer Canvas integration. We’ve made contact with the vendors, Qualtrics and Quizlet, and will revisit these requests when and if the vendors add this capability.

We are also unable to move ahead with VoiceThread at this time because the integration is only available with a paid campus contractual agreement.

If you are affiliated with a program, department, or school that may be interested in acting as a sponsor for an initial agreement, please contact us.

Check the status of all the integrations in this review process here:
https://sites.uci.edu/canvas/plus/3rd-party-tools/

We will continue to periodically reach out to learn more about instructors’ needs and help determine the relative priorities of different integration projects. Please contact us if there are any tools you would like to request or if you have any questions.

New: Download your EEE gradebook history

The EEE team has built a new tool so that instructors and teaching assistants can download archives of their gradebook data with just one click per academic year.

Get started here:
https://eee.uci.edu/toolbox/gradebook/index.php?gbook_state=academic_year_download_choose

Many instructors have emphasized the critical importance of EEE Legacy GradeBook data so we have added this option to help retrieve and store copies of data that may be needed in the future, without needing to download each and every gradebook individually.

When downloading and storing this data, please be mindful of good security practices. For more information about working with student information, see: https://security.uci.edu/student-records.html

There are multiple reasons we must move beyond EEE, some of which require that we either shut down the system in 2020 or risk significant security vulnerabilities. That’s a risk we cannot accept given the sensitivity of grades and other records stored on EEE. While we cannot retain and provide GradeBook data indefinitely, we are holding EEE GradeBook for the last phases of the transition project and closely monitoring Instructure’s efforts to build a new Canvas gradebook.

The current plan is to retire the EEE Legacy GradeBook in three stages:

(1) Current – EEE GradeBook and past data fully available

(2) Fall 2019 – EEE GradeBook past data will all remain available, but instructors will not be able to create new gradebooks or make changes <- INCORRECT; GradeBook will remain fully available until its retirement in Summer 2020

(3) Summer 2020 – EEE GradeBook and historic data will be completely unavailable

We strongly recommend retrieving copies of relevant data and storing it securely sooner, rather than later.

Please let us know if you have any questions, comments, or concerns and thank you to all the instructors who have helped us understand this need!

NEW: Student IDs in Canvas gradebook

A recent Canvas update enabled the EEE Team to build a tool for instructors that imports Student IDs into the Canvas gradebook. Here’s how to use it:

  1. In your Canvas course space, open the Grades tool.
  2. In the upper right, click the “Load Student ID #s” button.
  3. You should see a success message; press “Go back to my Canvas course space” to return to your gradebook and confirm the student ID numbers are now present.

Early in the Canvas transition we began to hear about the challenges presented by the lack of student ID numbers in the Canvas gradebook.

Thank you to everyone who raised this important issue. This update is a direct result of your feedback (https://sites.uci.edu/canvas/2018/09/27/instructors-top-canvas-concerns/). The more we know about your needs, any difficulties you’re encountering, and your innovative teaching ideas, the better equipped we are to help.

You can reach the EEE Team via eee-support@uci.edu or by calling the OIT Help Desk at (949) 824-2222 and we want to hear from you! Please let us know if you have any questions, comments, or concerns and we will do our utmost to help.

Sincerely,

Shohreh Bozorgmehri
Director, Student & Academic Services Division
Office of Information Technology